Executive Assistant & Office Manager

About Inform Holdings Ltd

Inform Holdings Ltd is dedicated to fostering fairness and transparency within the commercial property business rates sector. We collaborate closely with Local Authorities to optimize collection efforts while ensuring that businesses are charged fairly and accurately for their liabilities.

Role Overview

We are seeking a highly organized, proactive, and dependable Executive Assistant & Office Manager to provide comprehensive support to our CEO and senior leadership team, while managing the efficient day-to-day operation of our offices.

Key Responsibilities

• Manage the CEO's calendar, prioritize commitments, and prepare for upcoming meetings.
• Support the leadership team by scheduling meetings, drafting agendas, taking minutes when needed, and monitoring follow-up actions.
• Prepare, edit, and proofread communications, reports, presentations, and other professional documents.
• Serve as a confidential point of contact for the senior leadership, maintaining discretion with sensitive information.
• Oversee daily operations across our Manchester office and a smaller facility in Chester.
• Administer facilities management, supplier relationships, office equipment, procurement, and general office needs.
• Ensure compliance with office procedures, health and safety standards, and company policies.
• Provide frontline support to staff queries related to office facilities and daily operations.
• Coordinate industry events by managing vendors, attendees, and logistical details.
• Assist the Marketing team with scheduling social media content and website updates.
• Organize staff activities, social events, and initiatives designed to encourage employee engagement and teamwork.

Candidate Profile

• Previous experience in Executive Assistant, Personal Assistant, Office Manager, or business support positions, preferably assisting senior management.
• Exceptional organizational skills with strong diary management and the ability to prioritize tasks effectively, paying attention to detail.
• Excellent written and verbal communication abilities, comfortable preparing professional documents and meeting materials.
• High level of discretion and sound judgment when interacting with senior stakeholders.
• Proactive mindset with a solutions-oriented approach, capable of taking ownership of duties.
• Experience with office administration, supplier coordination, facilities management, purchasing, and general office work.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint; familiarity with Monday.com is a plus.

Why Join Inform?

• This is a brand-new position that allows the successful candidate to shape and develop the role independently.
• A diverse and visible role with frequent engagement across all levels of the organization.
• An opportunity to innovate and improve internal processes.
• A collaborative work environment that values performance, initiative, and teamwork.
• Professional growth opportunities through exposure to departments such as HR, Finance, Marketing, and Operations.
• Competitive salary package, private medical insurance, upgraded pension contributions, eligibility for the group bonus scheme, and additional benefits.