Executive Assistant Business Partner 1 - Specialist

Company Overview

Intuit is a global company driven by a mission to empower individuals financially. Our platform helps customers improve their finances by simplifying their tasks, allowing them to focus on their priorities, while building their confidence in making financial decisions.

Role Overview

We are seeking an experienced Executive Assistant Business Partner (EABP) to provide support to Vice Presidents and Directors through comprehensive administrative assistance. The ideal candidate is self-driven, professional, and adept at managing their own tasks as well as coordinating executive calendars and prioritizing workload in a dynamic environment.

Key Responsibilities

• Manage intricate and detailed calendars efficiently.
• Coordinate and arrange travel plans for executives.
• Collaborate across departments with other Executive Assistants and business partners to achieve results.
• Organize and support large meetings, off-site events, and team engagement activities.
• Maintain composure and order in hectic situations.
• Exercise initiative by taking independent decisions and demonstrating sound judgment.
• Handle information with confidentiality and uphold integrity.
• Support organizational awareness by remaining sensitive to employee needs.
• Process and reconcile expense reports for leadership.
• Update organizational charts and maintain email distribution groups.
• Understand the company’s vision, strategic direction, and mission deeply.
• Offer guidance and support to team members and colleagues with approachability.
• Initiate research and enhancement of systems and processes to improve efficiency.

Candidate Qualifications

• At least 7 years of experience providing executive-level administrative support to multiple leaders simultaneously.
• Highly proficient in advanced Outlook calendar management.
• Expert user of Microsoft Office suite (Word, Excel, PowerPoint), Windows desktop applications, and Google Workspace tools (Slides, Sheets, Docs).
• Strong organizational abilities, project management skills, and problem-solving aptitude.
• Excellent interpersonal skills with a focus on customer service internally and externally, handling issues with respect, sensitivity, and urgency.
• Professional and positive attitude with a proactive "can-do" approach.
• Able to smoothly and quickly switch between tasks while maintaining professionalism.
• Demonstrated ability to prioritize tasks effectively in a fast-paced environment without close supervision.
• Highly proactive with the capacity to anticipate needs and manage upward and downward communication to ensure timely and accurate delivery.
• Exceptional verbal and written communication skills, adaptable for all organizational levels.
• Capable of identifying business challenges and coordinating responses with key stakeholders.
• Proven track record of delivering superior service in fast-moving environments.

Compensation and Benefits

Intuit offers a competitive salary package with clear pay-for-performance incentives. This position may include eligibility for cash bonuses, equity awards, and various benefits under company programs. Pay is influenced by skills, experience, and work location. Intuit is committed to fair pay through regular benchmarking by ethnicity and gender.