Executive Assistant

Position Overview

Leading financial institutions are currently seeking skilled Executive Assistants for extensive onsite contract assignments based in New York City. Candidates must have experience supporting Managing and Executive Directors and possess expertise in using Concur and the Microsoft Office suite. Working within the financial services sector is essential.

Key Responsibilities

The Executive Assistant will undertake diverse confidential administrative tasks supporting executives and their teams. Responsibilities include conducting occasional research, preparing detailed reports and correspondence, managing information requests, greeting visitors, organizing conference calls, coordinating travel, and scheduling meetings.

Work Environment and Expectations

This role demands interacting professionally with personnel across organizational levels in a dynamic, fast-moving workplace. Flexibility in working hours, including possible overtime, is required. Efficiency, resourcefulness, initiative, discretion, and the ability to operate with minimal supervision are critical qualities for success.

Requirements and Qualifications

• At least three years of experience as an Executive or Administrative Assistant within a financial firm
• High school diploma or GED is mandatory; a bachelor’s degree is advantageous
• Proven ability to manage multiple tasks efficiently in hectic settings
• Experience overseeing executive calendars
• Team-oriented with strong adaptability
• Effective problem-solving skills
• Proficiency in Microsoft Word, Excel, and PowerPoint; expertise in Concur is highly desirable