Executive Administrative Assistant

About the Opportunity

Join a leading organization in the transportation and infrastructure sector as an Executive Administrative Assistant based in Brampton, Ontario. This role supports senior leadership on a significant transit initiative aimed at advancing sustainable mobility within the community. It offers the chance to work closely with experienced leaders, collaborate across departments, and ensure smooth daily operations while contributing to impactful projects.

Key Responsibilities

• Deliver high-level administrative support to executive leadership, managing schedules and priorities efficiently.
• Craft professional correspondence, reports, presentations, meeting agendas, and detailed minutes.
• Organize meetings, travel plans, special projects, corporate events, and executive engagements.
• Prepare both routine and on-demand reports, maintaining precise records and documentation.
• Oversee office supply inventories, coordinate with vendors, and supervise service contracts.
• Assist with board meeting preparations, including developing agendas and assembling materials.
• Handle confidential matters with discretion while supporting various departments.

Required Skills and Qualifications

• Minimum of 2 years' experience in an Executive Assistant or related professional support role.
• Bachelor’s degree in Business Administration, Communications, or a similar field.
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional written and spoken English communication skills.
• Strong organizational and project/time management capabilities with multitasking proficiency.
• Ability to safeguard confidentiality, exercise good judgment, and work independently.
• Meticulous attention to detail and professionalism, especially when dealing with senior executives and external parties.

Additional Information

This role offers a collaborative workplace culture that values innovation, professionalism, and teamwork, alongside opportunities for professional growth and involvement in transformative transportation projects benefiting local communities.

Note from Hiring Manager: The ideal candidate loves organization, is proactive, takes pride in supporting leadership, and thrives in a fast-changing environment as a trusted partner to executives.