Editorial Assistant, High School & Humanities

Role overview

W. W. Norton & Company, Inc. is hiring an entry-level Editorial Assistant to support its College Editorial Department from the New York City headquarters. The role works across the College Editorial Group and the High School Editorial Group, helping adapt select college textbooks and high school original textbooks for subjects such as English Literature, English Composition, American History, World History, European History, U.S. Government, Comparative Government, Psychology, Music Theory, and selected science areas.

What you will do

• Coordinate manuscripts through every stage of production and prepare files for copyediting, production, and digital tools such as Smartwork and Testmaker.
• Read author and instructor communications promptly and respond appropriately.
• Liaise professionally with authors, production, marketing, and sales teams, passing along messages, following up on requests, and taking initiative when action is needed.
• Handle day-to-day administrative work such as file organization, manuscript tracking, printing, emailing, and maintaining High School Editorial tracking records.
• Support review programs and survey administration.
• Track and process author contracts and related payments.
• Manage text and image permissions in coordination with authors and permissions teams.
• Draft promotional copy for catalogs, book covers, and sales collateral.
• Create and edit Word and Excel documents to support projects and office needs.
• Line edit manuscripts and contribute ideas to the publishing strategy for assigned titles.
• Help with other assignments as needed, including meeting scheduling and similar coordination tasks.

Required qualifications

• A bachelor’s degree is required.
• Applicants must be legally eligible to work for W. W. Norton & Company in the United States.
• Strong organizational, verbal, and written communication skills are essential.
• High attention to detail and accuracy is expected in all daily work.
• The ability to anticipate needs and respond with timely, practical solutions is important.
• Must be comfortable building working relationships across all levels of the organization.
• Should be trusted with sensitive and critical information.
• A proactive, adaptable, flexible, and self-directed approach is required.
• Excellent time management and the ability to juggle multiple projects and departments are necessary.
• Advanced use of email and calendar tools is required.
• Proficiency in Microsoft Word and Excel is required.
• The position requires regular business-hour work from the New York City office and follows a hybrid schedule of 3 days onsite and 2 days remote.
• Experience in a writing center or giving peer writing feedback is considered a plus.

Compensation and benefits

The annual salary for this role is $48,000.

Benefits include generous paid time off, paid holidays, and summer Friday afternoons starting in July; medical coverage options including PPO, EPO, and high-deductible plans with HSA; vision and dental insurance; flexible spending accounts for healthcare, dependent care, and commuter expenses; gym membership reimbursement; coverage for spouses, domestic partners, and dependent children; profit-sharing and a 401(k) plan with discretionary employer matching; disability and life insurance; FMLA, parental, and other leave; an Employee Assistance Program for mental health, financial planning, and related support; a company-provided laptop; employee discounts on Norton books; and limited matching of employee donations to selected nonprofits.

Additional notes

All salary and benefit details may change at any time. This posting does not list every duty that may be required in the role.