Administrative Coordinator

Role Overview

We are seeking an organized, detail-focused Administrative Coordinator to keep office and administrative operations running efficiently. This position involves handling documentation, arranging meetings, drafting correspondence, preparing reports, and helping different teams stay aligned through clear communication and timely follow-up.

Key Responsibilities

• Support day-to-day office and administrative activities.
• Sort, update, store, and retrieve both paper and digital records.
• Draft formal letters, internal correspondence, reports, and other administrative materials.
• Set up meetings, appointments, travel plans, and related coordination tasks.
• Handle incoming and outgoing communications and ensure responses are followed through promptly.
• Work with internal teams and outside contacts on administrative coordination.
• Monitor pending administrative tasks and make sure they are completed within set deadlines.
• Compile regular and one-time reports for management.
• Assist with departmental planning, budget-related coordination, and operational support.
• Safeguard the confidentiality of organizational records and information.
• Carry out additional duties as assigned by the direct supervisor.

Requirements

• A diploma or bachelor’s degree in Business Administration, Management, or a related discipline.
• At least 3 years of experience in administrative coordination, office administration, or a comparable position.
• Advanced working knowledge of Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook.
• Strong planning, prioritization, and time-management abilities.
• Excellent spoken and written communication skills.
• Strong capability in report preparation, documentation, and records management.
• Professional conduct, integrity, and a strong eye for detail.
• Ability to communicate fluently in both Arabic and English, in speaking and writing.
• Background in a large organization, NGO, or corporate setting.
• Experience coordinating with several departments and a range of stakeholders.
• Understanding of office administration standards and document control practices.

Additional Information

The role is based in Doha, Qatar and is a full-time, on-site position. No salary, benefits, openings count, or start date were specified in the source.