Administrative Assistant

About Embrava

Embrava is a workplace technology business that creates products designed to help hybrid teams collaborate more effectively. Originating in Australia and now active in the US, UK, and Australia, the company is known for its Blynclight status indicators along with desk and room sign solutions built for modern, flexible workplaces. Its New York headquarters in Hudson Yards serves as the center for US operations and a fast-growing team.

Role Overview

Embrava is hiring an organized and proactive Administrative Assistant to help keep the New York office running efficiently and to support the broader team with daily operational needs. This is a hands-on, in-person position for someone who enjoys variety, takes ownership of details, and thrives in a behind-the-scenes support role.

Key Responsibilities

• Welcome visitors, manage incoming deliveries, and make sure shared office areas stay tidy and professional.
• Arrange calendars, organize meetings, and coordinate travel plans for team members.
• Monitor office supplies and equipment, and work with building management and vendors when needed.
• Support the planning and execution of team events, off-sites, and in-office gatherings.
• Handle expense processing, maintain records, and assist with light bookkeeping and document filing.
• Support onboarding logistics for new employees, including workspace preparation and welcome materials.
• Provide broad administrative assistance to the operations and leadership teams as required.

Requirements

• Between 1 and 3 years of experience in administration, office coordination, or front-desk/front-of-house support.
• Strong organizational ability with careful attention to detail.
• Clear written and spoken communication skills.
• Comfort using Microsoft 365 tools such as Outlook, Word, Excel, and Teams, along with standard office software.
• A self-starting approach, strong problem-solving skills, and the ability to manage multiple priorities at once.
• Sound judgment and discretion when working with sensitive or confidential information.

Benefits

• Office located in the central, well-connected Hudson Yards area.
• Health, dental, and vision coverage, plus additional benefits.
• Collaborative team environment with opportunities to grow as the company expands.

Work Location

This is an on-site role based at 31 Hudson Yards, New York, NY, in the New York City Metropolitan Area.