Admin Executive

Position Summary

We are seeking a motivated and organized Admin Executive to enhance our office administration operations. This entry-level position is perfect for fresh graduates aiming to build a career in office and HR administration. The selected candidate will be responsible for managing daily administrative functions, vendor interactions, travel arrangements, and general office support.

Primary Duties

• Oversee daily administrative and HR-related office activities, ensuring smooth workflow.
• Coordinate with external vendors responsible for office supplies, maintenance, housekeeping, and security matters.
• Arrange travel bookings, including hotel reservations and logistical support for staff members.
• Maintain accurate records of office assets, documentation, and files.
• Manage courier services including dispatch and receipt of mail and packages.
• Track office expenditures and handle the processing of vendor invoices promptly.
• Ensure upkeep of office facilities in line with company standards and policies.
• Collaborate with HR and other departments to support administrative tasks related to employees.
• Assist management in organizing meetings, events, and other office activities.

Candidate Requirements

• Graduate degree in any field.
• Proficiency in MS Office applications, particularly Excel and Word.

Desired Qualifications

• Strong verbal and written communication abilities.
• Prior experience in corporate office administration is advantageous.
• Excellent negotiation and coordination competencies.
• Familiarity with travel planning and facility management.