Admin Business Partner

About the Role

Step into the role of Admin Business Partner, functioning as an Executive Assistant extraordinaire who swiftly handles urgent tasks and effectively coordinates with both internal and external stakeholders to deliver results. This role demands high confidentiality, rapid response, and the ability to simplify complex situations by pinpointing the right contacts and timing. Reporting to the Chief of Staff supporting a Senior Executive, you'll become a vital organizational force.

Key Responsibilities

• Manage a voluminous meeting calendar to ensure the Executive focuses on strategic priorities by triaging requests and optimizing scheduling.
• Act as a crucial liaison building trusted relationships across stakeholders to ensure seamless communication and visibility.
• Coordinate meeting preparation, including researching, assembling materials, designing presentations, and crafting visual aids.
• Organize and handle comprehensive travel arrangements and itineraries to ensure smooth business trips.
• Support various administrative tasks such as managing expenses, refining documents, and responding to ad hoc requests to maintain operational flow.

Candidate Profile

• Proven experience supporting senior leaders or C-suite executives in administrative or operational capacities.
• Thrives in fast-paced, dynamically shifting environments, managing multiple priorities calmly and efficiently.
• Resourceful problem-solver with a proactive "get-it-done" attitude, ready to tackle assignments of any scale.
• Skilled relationship-builder with strong emotional intelligence, fostering trust and collaboration.
• Highly anticipatory, identifying needs and removing obstacles ahead of time with attention to detail and thoughtful support.
• Adept at contextual thinking, providing practical and effective solutions.
• Exceptional communication skills, ensuring all relevant parties stay informed at the right moments.

What We Offer

• Equity participation opportunities, sharing in company success.
• Inclusive parental leave policies supporting all parents and carers.
• Annual allowances for wellbeing, social connection, and office needs.
• Flexible leave options to encourage personal recharge and social impact.
• Access to internal learning programs covering AI/ML, product skills, coaching, and more.

Work Environment

The role is based in Sydney, within a uniquely designed campus fostering collaboration and focus in the Surry Hills neighborhood. Embracing a hybrid work style, you can blend remote work with on-campus days to maximize connectivity and teamwork.

Additional Information

Hiring decisions prioritize your experience, skills, passion, and cultural fit. Please share your pronouns and any accommodation needs for the interview process.