Accounts Payable Specialist

Role Overview

We are seeking an Accounts Payable Specialist to join a team based in New York City on a contract basis. This position centers on accurate processing of invoices and expenses, fostering strong vendor relationships, and supporting essential accounting tasks linked to the month-end close. The ideal applicant will demonstrate meticulous attention to detail, sound interpretation of financial data, and effective cross-department collaboration within tight deadlines.

Key Responsibilities

• Manage the entire accounts payable workflow, including initial receipt of invoices, proper coding, coordination for approvals, and final payment processing.
• Accurately input and process vendor invoices, ensuring verification of all documentation and correct account classification.
• Examine employee travel and expense claims to ensure compliance with corporate policies and completeness of documentation.
• Reconcile corporate credit card transactions, investigate discrepancies, and promptly address outstanding issues.
• Support month-end closing activities by preparing reconciliations, accruals, and financial reporting schedules.
• Maintain vendor records up to date and liaise with suppliers on payment schedules, remittance inquiries, and account matters.
• Collaborate with internal departments to ensure expenses are properly coded and routed for approval.
• Provide necessary documentation and transaction details during audit processes and compliance reviews.
• Contribute to the enhancement of accounts payable and expense management processes to increase efficiency and accuracy.

Candidate Requirements

• Minimum of three years' experience in accounts payable or a related accounting support function.
• Proven expertise in invoice processing, account coding, and managing expense transactions.
• Hands-on experience with travel and expense report administration and credit card reconciliations.
• Knowledge of month-end closing procedures including reconciliations and accrual preparation.
• Proficiency with Ramp, Sage Intacct, and Salesforce platforms.
• Understanding of payment processes such as ACH and check disbursements.
• Strong organizational skills, keen attention to detail, and capability to manage multiple deadlines efficiently.
• Preferred proficiency in Microsoft Excel and excellent communication and teamwork abilities.

Additional Information

This opportunity is offered on a temporary contract basis and requires onsite work in New York, NY. Applicants must be legally authorized to work in the United States. Benefits available to contract professionals include medical, vision, dental, life, and disability insurance. Contract workers may also join the employer's 401(k) plan. The company promotes equal opportunity employment and complies with related privacy and terms policies.