Accounts Payable Specialist (Remote)

Position Overview

The Accounts Payable Specialist role is a fully remote position based in California or Arizona, requiring candidates to be authorized to work and reside in these states. The individual will handle comprehensive accounts payable operations ensuring the accurate and timely payment of vendors in compliance with company policies and accounting standards.

Company Background

Chilton Auto Body specializes in collision repair services, including paint and refinish, aluminum welding, bumper repair, ADAS diagnostics, and structural damage repair. The company is dedicated to expanding its OEM certifications and is a leader in Electric Vehicle (EV) repair capabilities.

Key Responsibilities

• Accurately process vendor invoices promptly.
• Validate invoice coding, required approvals, and supporting documents.
• Match invoices against purchase orders, receipts, and contracts.
• Administer weekly payment cycles including check runs, ACH, wire transfers, and credit card reconciliations.
• Maintain up-to-date vendor records and W-9 forms.
• Address vendor questions and resolve payment discrepancies.
• Reconcile vendor accounts and investigate outstanding amounts.
• Assist during month-end and year-end financial closings.
• Monitor accounts payable aging reports to resolve overdue payments.
• Ensure adherence to company policies and internal control procedures.
• Support audit processes by supplying necessary documents.
• Assist with 1099 forms preparation and submissions.
• Maintain confidentiality of financial and personnel information.
• Carry out other assigned accounting and administrative tasks.

Candidate Qualifications

• Minimum of a high school diploma or equivalent; associate degree in accounting, finance, or business administration preferred.
• Detail-oriented with strong financial data analysis skills.
• Excellent verbal and written communication abilities.
• Highly organized with effective task prioritization skills.
• Capable of resolving issues and implementing solutions independently.
• Able to manage large workloads efficiently along with multitasking capabilities.
• Exhibits sound discretion and independent judgment in decision-making.

Experience Requirements

• Preferred 1 to 2 years of experience in accounts payable or general accounting roles.
• Familiarity with accounting software and ERP platforms.
• Experience in handling multi-location or high-volume invoice processing is advantageous.

Working Environment

• Fully remote work setup.
• Extended periods of sitting and computer use.
• Approximately 10-15% travel required.
• Consistent attendance and punctuality expected.

Benefits

• Eligible employees may participate in medical, dental, and vision insurance plans.
• 401(k) retirement plan offerings.
• Paid Time Off (PTO) and paid holidays.
• Additional company-specific benefits.

Internal Application Process

Current Chilton employees are encouraged to apply to explore internal advancement. Interested staff should notify their managers and contact Human Resources. Candidates must be in good standing and meet all stated qualifications.

Equal Opportunity Employer Statement

Chilton Auto Body is committed to providing equal employment opportunities without discrimination based on race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or any other legally protected characteristic.