Procurement Officer

Overview

We are seeking a detail-focused and organized Procurement Officer with a commercial mindset to join our procurement and supply chain team. This role supports efficient purchasing activities across the organization by overseeing procurement processes, sourcing suppliers, managing purchase orders, and monitoring supplier performance. You will work closely with suppliers, finance, operations, projects, and other internal stakeholders to uphold streamlined procurement workflows and meet business goals. Your passion for procurement, cost control, supplier management, and operational effectiveness will be highly valued.

Key Responsibilities

• Manage daily procurement operations in line with company policies and authorized procurement procedures.
• Identify and source products and services from appropriate suppliers based on quality, price, availability, delivery timelines, and organizational needs.
• Research potential suppliers and maintain an updated supplier database.
• Request, evaluate, and compare quotations, proposals, and tenders from suppliers.
• Generate purchase orders, requisitions, and maintain related procurement documentation accurately.
• Negotiate terms such as pricing, delivery, payments, and other commercial conditions where necessary.
• Track purchase orders and supplier deliveries to ensure timely receipt of goods and services per agreed standards.
• Build and sustain professional relationships with suppliers, vendors, contractors, and internal teams.
• Monitor supplier performance metrics including quality, delivery punctuality, pricing, and service levels; escalate issues as needed.
• Collaborate with finance to align invoice processing, payments, and resolve discrepancies.
• Coordinate with inventory, warehouse, operations, project, and logistics teams to ensure supply availability.
• Maintain precise records of procurement contracts, supplier details, purchase orders, and documents.
• Support reporting activities including spend analysis, cost tracking, and supplier performance reviews.
• Assist in contract management, supplier evaluations, tendering, and other procurement projects.
• Ensure all procurement practices comply with policies, delegated authorities, ethical sourcing guidelines, and regulatory requirements.
• Identify opportunities for cost savings, process optimization, supplier consolidation, and improved procurement efficiencies.
• Stay current on market trends, supplier developments, pricing changes, and relevant procurement methodologies.
• Contribute to ongoing improvement initiatives to enhance procurement operations, supplier outcomes, cost control, and efficiency.

Qualifications and Skills

• Solid understanding of procurement workflows, purchasing procedures, supplier management, and supply chain fundamentals.
• Previous experience in procurement, purchasing, supply chain, administration, or commercial roles is beneficial.
• Familiarity with procurement systems, ERP platforms, purchasing software, or inventory management tools.
• Proficient with Microsoft Excel and comfortable handling purchasing data, reports, and spreadsheets.
• Strong negotiation, interpersonal communication, relationship management, and stakeholder engagement abilities.
• Capability to assess supplier quotes, compare proposals, and provide sound purchasing recommendations.
• Excellent organizational and time management skills to handle multiple orders, suppliers, and deadlines efficiently.
• Analytical and problem-solving skills with keen attention to detail.
• Knowledge of procurement policies, contract basics, supplier risk, and ethical sourcing is a plus.
• Ability to maintain accurate procurement records and handle sensitive commercial information confidentially.
• Independently manage workload while collaborating effectively with finance, operations, logistics, project, and management teams.
• High standards of professionalism, integrity, accountability, commercial awareness, and meticulousness.
• Willingness to pursue continuous learning and contribute to procurement process enhancement.
• Preferred qualifications in Procurement, Supply Chain Management, Business, Commerce, Logistics, or related areas.
• Additional procurement certifications or professional memberships are advantageous.

What We Provide

• A collaborative and professional environment within procurement and supply chain functions.
• Opportunities to advance expertise in purchasing, supplier management, sourcing, and commercial operations.
• Career growth and development prospects across procurement and supply chain disciplines.
• Training, coaching, mentorship, and supportive learning resources.
• Exposure to current procurement technologies including ERP and supplier management platforms.
• Collaboration opportunities with suppliers, finance, operations, projects, and leadership.
• A competitive compensation package and comprehensive benefits.
• A culture grounded in integrity, teamwork, commercial focus, accountability, and continuous improvement.
• Chance to impact the organization positively by enhancing procurement efficiency, strengthening supplier relations, managing costs, and supporting long-term success.