Office Manager

Role Overview

We are looking for an experienced and resourceful Admin & Office Manager to oversee the administration and operational functions of our Dubai office. This role is critical to ensuring the smooth functioning of business activities, regulatory adherence, and providing support to senior leadership. The ideal candidate will combine operational rigor, organizational excellence, and leadership qualities, serving as the fundamental support for the office environment and a trusted collaborator to senior executives.

Key Responsibilities

• Manage all administrative and operational tasks to maintain efficiency and align with company standards.
• Oversee office management duties such as procurement, upkeep of facilities, managing vendor agreements, and ensuring compliance with UAE laws.
• Act as a primary connection between the Dubai office, senior leadership, and other regional branches to ensure consistent communication.
• Supervise HR functions, including employee onboarding, record keeping, attendance tracking, and coordinating staff requirements.
• Assist with financial administration by managing expenses, processing invoices, and controlling petty cash with accurate accounting.
• Coordinate executive schedules, organize meetings, handle travel arrangements, and manage sensitive correspondence professionally and confidentially.
• Establish and enforce office policies and procedures that promote operational efficiency and legal compliance.
• Maintain a professional office environment focusing on safety, organization, and hospitality.
• Generate, analyze, and submit operational and administrative reports to senior management.
• Lead initiatives aimed at continuous improvement in office operations to facilitate business growth and enhance employee productivity.

Qualifications and Skills

• Bachelor’s degree in Business Administration, Management, or a related field.
• At least 8 years of experience in office administration or management, preferably with experience in the UAE.
• In-depth understanding of UAE labor laws, corporate compliance standards, and office management best practices.
• Strong financial management and operational skills, including budget and resource oversight.
• High proficiency in Microsoft Office and other business management software.
• Excellent organizational, leadership, and interpersonal skills with a professional attitude.
• Capability to manage multiple priorities in a fast-moving environment while maintaining discretion and precision.
• Strong communication skills, both written and verbal.