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About the Company

Brainlab, headquartered in Munich, has been a leader in health technology for over 35 years, advancing digital medical workflows from diagnosis to therapy. Their innovative digital ecosystem supports modern healthcare in 4000 hospitals across 120 countries with a diverse global team of around 2000 employees across 25 locations. The company values curiosity, authenticity, and usefulness.

Role Overview

Within the Marketing & Communications department, the successful candidate will support the Events & Exhibits team by creating and implementing technical strategies for live communication events. This includes international congresses, exhibitions, customer gatherings, and internal meetings to ensure seamless product displays and outstanding customer experience.

Key Responsibilities

Lead technical planning and execution of in-person and hybrid promotional events, focusing on congresses and exhibitions.
Coordinate project activities to guarantee timely, budget-compliant, and high-quality delivery.
Work closely with the Export Department to organize international logistics such as shipments, customs, and on-site deliveries.
Manage external vendors including booth construction, logistics, and audiovisual providers.
Develop cost estimates, assess quotes, and aid in supplier selection and contract arrangements.
Oversee booth and demonstration equipment logistics for global events.
Create and update basic technical drawings, including 2D/3D booth layouts, cable plans, and graphic placements.
Collaborate with Sales, R&D, and Product Marketing to innovate exhibition concepts and demo solutions.
Implement advanced technical and audiovisual setups for exhibitions and customer events.
Work alongside Event Managers and stakeholders to ensure smooth project rollout.
Offer technical guidance on product presentation and booth functionality.
Supervise booth installation and dismantling on site, ensuring adherence to timelines, quality standards, and brand guidelines.
Identify and recommend improvements to technical standards, procedures, and supplier effectiveness.

Required Qualifications

Bachelor's degree or vocational training in Event Technology, Media Technology, Engineering, Event Management, Project Management, or related field.
2-3 years of professional experience in technical event or exhibition management, trade shows, or similar project roles.
Proven ability to manage multiple projects simultaneously in an international setting.
Hands-on experience in planning and managing congresses, exhibitions, or technical events.
Good understanding of exhibition construction and booth infrastructure.
Track record of coordinating external suppliers and service providers.
Competence in reading and producing technical layouts, cable plans, and booth drawings.
Strong organizational and project management abilities.
Proficiency with Microsoft 365 tools including PowerPoint, Excel, Word, Teams, and Outlook.
Possession of a valid Class B driving license.
Willingness to travel internationally up to 20%.
Business-level fluency in German and English; additional languages are a plus.

Preferred Skills

Familiarity with SketchUp, AutoCAD, or similar CAD software.
Knowledge of Adobe Creative Suite.
Experience with audiovisual technologies.
Understanding of logistics and customs processes.
Background in medical technology, healthcare, or life sciences industries.
Experience conducting product demonstrations and technical presentations for customers.

Personal Attributes

Excellent communication and coordination skills.
Methodical and solution-focused work approach.
Proactive hands-on attitude with independent working capability.
Strong sense of responsibility and accountability.
Attention to detail and commitment to quality.
Ability to maintain composure under pressure during onsite events.
Team-oriented with a global mindset.
Continuous improvement focus.

Additional Information & Benefits

Supportive international team environment.
Work with meaningful projects impacting medical technology.
30 vacation days annually, plus holidays on December 24 and 31.
Flexible work hours and hybrid working model in Germany.
Bike leasing program through partner "BikeLeasing".
Access to parking garage and secure underground bicycle storage.
Subsidized award-winning company restaurant and onsite cafes.
Comprehensive fitness offerings in a modern 360m2 company gym.
Regular social, team, and corporate events.
Extensive training and professional development opportunities.

Junior Technical Project Manager - Events & Exhibits