Executive Briefing Coordinator

About the Role

Our client Nutanix is seeking a dedicated Executive Briefing Coordinator to join their Executive Briefing Experience (EBX) team. This role is based in San Jose, CA with a hybrid work schedule, requiring three days onsite per week over a 12-month contract. The coordinator will play a key part in orchestrating customer and partner executive briefings, ensuring smooth logistical execution and superb customer engagement.

Key Responsibilities

• Organize and manage customer and partner executive briefings effectively.
• Oversee scheduling, logistical arrangements, and related event coordination tasks.
• Maintain detailed records and metrics related to briefings, ensuring accuracy in reporting.
• Collaborate with vendors for catering, gift procurement, interpretation services, and creative support.
• Provide assistance to Briefing Program Managers during customer-facing meetings.
• Work cross-functionally with internal teams to ensure briefing success.
• Manage calendars and coordinate meetings meticulously.
• Engage with customers and executives with a high level of professionalism.

Required Skills and Attributes

• Exceptional organizational abilities and meticulous attention to detail.
• Excellent communication skills and experience in customer-facing roles.
• Proven capacity to multitask and adapt within fast-paced environments.
• A collaborative team player with a positive and initiative-driven attitude.
• Strong time management skills and the ability to maintain high energy and responsibility.
• Effective problem-solving and decision-making aptitude under pressure.

Preferred Experience

• Prior experience in customer or executive-facing roles.
• Expertise in event coordination, calendar management, and vendor liaison.
• Competency in planning meetings and handling associated logistics.
• Experience in maintaining accurate reporting and tracking metrics.

Ideal Background

Candidates who have held titles such as Executive Briefing Coordinator, Executive Assistant, Program Coordinator, Event Coordinator, Customer Success Coordinator, Administrative Coordinator, or Operations Coordinator are highly desirable, especially those who have supported executive or customer-facing programs.