Executive Assistant to CEO

Role Overview

We are searching for an extremely organized, proactive, and professional Executive Assistant to provide dedicated support to the CEO based in Dubai. The candidate should excel in a fast-moving startup and international atmosphere, be capable of managing varying priorities discreetly, and deliver dependable executive and office assistance across various time zones.

Key Responsibilities

• Offer extensive executive support to the CEO by managing calendars, scheduling across multiple time zones, handling email communication, and ensuring timely follow-ups.
• Maintain prompt email responses and coordination, targeting a turnaround within 12 hours when necessary.
• Arrange travel plans and itineraries using the company's travel agent; CEO travels approximately once monthly, and the assistant is not expected to accompany the CEO.
• Monitor expenses, bookings, administrative requests, and day-to-day tasks with precision and confidentiality.
• Manage office operations in Dubai by keeping the workspace orderly, well-stocked with supplies, coordinating with contractors, suppliers, and supporting facility needs.
• Organize new company initiatives and events including team-building activities and shared workspace setups in Dubai.
• Act as a backup to the Team Assistant as required.
• Handle occasional private administrative assignments within professional limits, like scheduling medical appointments, coordinating property repairs, paying bills, and arranging errands such as picking up clothes or gifts.

Working Hours & Flexibility

• The position does not have strict start or end times, but the candidate must be available Monday to Friday between 10:00 AM and 4:00 PM.
• They should be adaptable to the CEO’s schedule and ready for urgent, unscheduled tasks as needed.
• During summer, the CEO may work from Prague, which is 2-3 hours behind Dubai, and occasional travel to the USA may require earlier or adjusted working hours.

Candidate Profile

• Demonstrated experience as an Executive Assistant, Personal Assistant, or similar executive support role.
• Highly skilled in organizing and managing complex calendars efficiently.
• Meticulous attention to detail and accuracy across all responsibilities.
• Professional appearance and behavior with a strong sense of discretion regarding confidential matters.
• Comfortable working in a dynamic, fast-paced startup setting.
• Fluency in English, both written and verbal.
• Knowledge of Russian is an advantageous but non-essential addition.
• Experience within startups, tech, cryptocurrency/Web3, or international companies is preferred.
• No restrictions on nationality, gender, or age; selection will be merit-based focusing on skills and experience.

Benefits

• An energetic workplace in a prime Dubai location - World Trade Center.
• 25 days of yearly paid leave plus sick leave as per company policy.
• Annual return flight to home country for non-UAE nationals.
• Close collaboration opportunity with the CEO within an international and entrepreneurial company.