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About TopDog Law

TopDog Law is a rapidly expanding national personal injury law firm known for its innovative approach to marketing, client experience, and operational excellence. Over the last three years, the firm has doubled or tripled in size annually by combining strategic marketing, skilled legal personnel, and efficient operations to enhance both client outcomes and business performance. The company focuses on building strong systems, infrastructure, and a collaborative culture while operating fully remotely with an emphasis on trust and open communication.

Role Overview

This position goes beyond traditional scheduling duties. The Executive Assistant will act as a crucial multiplier for the President of a fast-growing company aiming to become a top-five national personal injury firm. The role requires managing priorities and communications effectively, clearing obstacles, and serving as a trusted advisor and gatekeeper.

Key Responsibilities

Lead the President's daily check-in to align priorities, identify risks, and filter urgent distractions from strategic work
Manage the President's inbox and Slack, including triaging, drafting responses, routing communications, and maintaining zero-drop accountability for critical items
Convert meeting transcripts into clear action points within 24 hours and oversee their completion
Oversee the calendar comprehensively to safeguard high-impact time and coordinate with executives, lawyers, and external collaborators
Coordinate with operations, finance, technology, and HR teams to monitor recruitment efforts, state-level launches, and board-related tasks
Assist with executive onboarding, travel planning, off-site meetings, and board preparation
Provide candid, constructive feedback to the President and exercise sound judgment about when to intervene

Required Qualifications

A minimum of 5 years’ experience as an Executive Assistant, Chief of Staff, or in senior operational roles
Exceptional written communication skills, capable of drafting messages that match a senior leader’s voice
Unwavering organizational aptitude ensuring nothing is overlooked
High emotional intelligence, professional discretion, and confidence to give honest feedback
Ability to structure workflows effectively within fast-paced and ambiguous settings
Technical proficiency with tools such as email, Slack, calendaring, and project management software, with rapid adaptability to new technologies

Preferred Attributes

Experience supporting C-suite executives at high-growth organizations (400+ employees)
Familiarity with AI tools like Claude, ChatGPT, or similar as part of everyday workflows
Exposure to legal, financial services, or multi-state operational environments

Core Values

Open to feedback and continuous improvement, always seeking the next challenge
Deep commitment to team success and long-term goals
Professionalism with positivity and a solutions-focused attitude, avoiding drama
Strong sense of ownership and accountability
Motivated by urgency, growth, and high performance expectations

Compensation and Benefits

Base salary ranging from $80,000 to $105,000 annually, adjusted based on experience and market location
Eligibility for performance-based bonuses
Comprehensive benefits including medical, dental, and vision insurance, 401(k) with company match, health savings account (HSA), life insurance, disability coverage, paid time off, and parental leave

Equal Employment Opportunity

The company provides equal employment opportunities regardless of age, race, color, national origin, religion, sex, disability, sexual orientation, gender identity, veteran status, or other protected categories under federal or state law.

Executive Assistant