Executive Assistant

Overview

This part-time Executive Assistant position at UK Private Capital is ideal for an individual with over five years of experience supporting one or two Executive Committee members. The role offers flexibility with work spread over four days, including two days onsite at the London office. The successful candidate will be a proactive, highly organized team player dedicated to facilitating the efficient work life of two busy Directors.

Primary Duties

• Provide comprehensive organizational, administrative, and secretarial support to the Managing Director and Director of Industry Development.
• Manage day-to-day activities including diaries, inboxes, travel arrangements, project support, and other logistical needs.
• Coordinate preparation and follow-up for multiple stakeholder meetings, including note-taking and action tracking.
• Optimize use of Directors' time by anticipating needs and collaborating effectively with other teams.
• Oversee schedules, anticipate conflicts, and plan meetings ranging from immediate needs to year-ahead events.
• Manage logistics for quarterly Industry Development strategy events and social activities.
• Support agenda preparation, minute-taking, and action tracking for weekly and monthly meetings, including Commercial meetings.
• Assist with special initiatives involving senior industry and external stakeholders, such as annual renewals and departmental off-site events.
• Ensure prompt submission of expenses and CRM updates following member meetings.

Qualifications and Skills

Personal attributes:

• Professional communication skills adaptable to varied stakeholders.
• Strong organizational and supervisory capabilities to prioritize workload effectively.
• Discretion and trustworthiness with confidential information.
• Persistence combined with tact, politeness, and calm demeanor.
• Flexibility to manage shifting priorities while maintaining attention to detail.
• Self-motivated, proactive, and resourceful in problem-solving.
• Ability to establish and maintain relationships with senior business leaders internally and externally.

Technical skills:

• Advanced proficiency in Microsoft Office suite including Teams and SharePoint.
• Expertise in PowerPoint, Word, Excel, and ability to quickly learn company-specific software.
• Experience using Microsoft Dynamics or similar CRM systems to maintain accurate records.
• Familiarity with AI tools to enhance work efficiency.
• Proficient in minute taking and formal meeting documentation.
• Excellent record keeping, filing, diary management, and mail handling skills.

Benefits

• Join a leading trade body in the UK's private capital sector that supports industry growth and stakeholder engagement.
• Work in a supportive, enthusiastic, and collaborative environment with regular social activities.
• Competitive salary package with performance-related bonus and commission opportunities.
• Generous leave including 25 days annual holiday plus bank holidays and a non-contractual birthday day off.
• Robust benefits package: 10% non-contributory pension, life assurance, private medical insurance, health cash plan, critical illness, income protection, Employee Assistance Programme including mental health and virtual GP services.
• Additional perks such as interest-free season ticket loans, corporate discounts, professional development support, Cycle to Work scheme, and reimbursement for professional institute memberships.
• Commitment to an inclusive workplace where all employees can thrive regardless of background or identity.