Executive Assistant - Direct Procurement

About HP and Role Overview

HP has a rich history of innovation dating back to 1939 and is now a global technology leader serving over a billion customers worldwide. Committed to diversity and inclusion, HP supports its employees across all levels to drive meaningful progress through technology. This position supports HP's Direct Procurement team by providing high-level administrative assistance to multiple Directors. Located in Houston, the role demands working in a fast-paced environment and successfully managing confidential information while supporting executive leadership.

Key Responsibilities

• Oversee and coordinate professional and personal calendars for multiple VPs, anticipating and proactively managing scheduling needs.
• Maintain strong communication with leaders to keep them informed of upcoming commitments and issues impacting the team environment, including preparing for meetings and conferences with relevant briefing materials.
• Execute a wide range of administrative duties enabling effective leadership, such as managing special projects, creating complex documents, compiling information for meetings, drafting correspondence, and updating contact lists.
• Handle all facets of leaders’ travel arrangements, including international itineraries, visa processes, expense management, travel budgeting, and urgent changes; coordinate onsite visits with logistics involving agendas, venues, catering, and AV setup.
• Organize logistics and communications for virtual and onsite meetings, including agenda preparation, conference arrangements, catering orders, external dinners, and team-building events.
• Ensure confidentiality and maintain professionalism in handling sensitive materials.
• Enhance operational workflows by developing repeatable processes and leveraging productivity tools such as Teams and Smartsheet.
• Act as a delegate for executives within company systems like HR, procurement, and recognition platforms.
• Maintain current organizational charts and distribution lists, send reminders for upcoming tasks, handle record retention, assist with cost center activities, onboard new employees and interns, manage purchasing and purchase orders per company policy.
• Collaborate and engage with the Enterprise Operations Administrative Professional community to foster positive working relationships.
• Provide supervisory oversight to entry-level executive assistants or administrative staff within the department.

Qualifications and Experience

• High school diploma, GED, higher secondary education, or equivalent work experience required.
• Six to eight years of advanced administrative experience, preferably in general office services or related areas supporting senior leadership.

Required Skills and Knowledge

• Expertise in calendar management, event planning, and expense reporting.
• Proficiency with purchase order creation, Microsoft Teams, organizational charts, proofreading, purchasing, minute taking, travel arrangements, and workflow management.
• Strong communication abilities, results-driven mindset, agility in learning, digital fluency, and a customer-oriented approach.

Working Conditions

Due to the global nature of the team, flexibility for work outside standard Central Time working hours (8am–5pm Monday through Friday) is necessary.

Compensation and Benefits

The hourly pay range for U.S.-based candidates is $32 to $49, subject to location, skills, and experience. HP offers a comprehensive benefits package including medical, dental, vision, disability insurances, employee assistance, flexible spending accounts, life insurance, generous paid time off with parental leave, paid holidays, and more. Benefits and compensation details may be updated by the company at any time, following applicable laws.