Executive Assistant

About Noetik

Noetik is a pioneering therapeutics company leveraging artificial intelligence to revolutionize the understanding of human biology and improve clinical outcomes in oncology. Utilizing the largest proprietary multimodal oncology dataset—which combines deep spatial profiling with routine clinical assays—Noetik's foundational AI models accurately align therapeutic targets with specific patient subpopulations and predict clinical effectiveness. This science-first approach transforms therapeutic development from guesswork to precision science.

Opportunity Overview

At Noetik, you will collaborate with a highly technical interdisciplinary team encountering complex and impactful challenges. We seek a highly organized, proactive, and adaptable Executive Assistant to support the executive leadership. This multifaceted role involves executive and administrative assistance, operations coordination, and managing key projects including scheduling major meetings such as board, investor, and business development sessions, as well as organizing company-wide events like co-working weeks, offsites, and holiday gatherings.

Key Responsibilities

• Coordinate complex scheduling and calendars across multiple time zones for up to six senior executives, involving meetings with board members, investors, business development partners, and scientific advisory boards.
• Plan and manage logistics for internal and external meetings including agendas, catering, and follow-ups; draft, edit, and finalize presentation decks as needed.
• Arrange travel, prepare expense reports, and manage documentation for conferences, speaking engagements, and panels.
• Lead planning and execution of company-wide meetings and events such as All Hands meetings, annual holiday events, co-working weeks, and offsite strategic retreats.
• Collaborate with leadership to design engaging internal experiences that reinforce company culture.
• Contribute to preparations for office expansion, redesign, and relocation.
• Support daily operational tasks for the South San Francisco office and lab spaces, ensuring a welcoming and well-maintained workspace.
• Manage vendor relationships, procurement, facilities coordination, onboarding logistics, swag ordering, and tracking employee information such as sizes, allergies, and start dates.

Qualifications

• 8–10 years experience in operations, administrative, or executive support roles, preferably in biotech, technology, or similar environments, ideally within startups or small companies.
• Demonstrated ability to build trusted relationships with C-suite executives, maintain confidentiality, and handle sensitive information appropriately.
• Proven expertise in managing intricate calendars across multiple time zones and coordinating with senior leaders and external stakeholders.
• Excellent communication, organizational, and time-management skills, with strong attention to detail and follow-through.
• High professionalism and discretion.
• Proficiency with collaboration tools such as Google Workspace, Slack, Zoom, and Notion, with enthusiasm for leveraging AI tools to enhance productivity.
• Comfortable navigating ambiguity, rapid priorities, and a dynamic, fast-paced environment.
• Team-oriented with strong ethics and willingness to take ownership on diverse projects.
• Preferred: Experience supporting Executive Teams, Boards of Directors, or Scientific Advisory Boards; event planning or operations coordination experience; startup background.

Who You Are

• Adaptable, self-motivated, and hands-on, able to work independently or collaboratively.
• Enjoy connecting people, organizing complexity, and smoothly managing operations.
• Committed to making an impactful contribution through advancing science and innovation.

Life at Noetik

Noetik nurtures a vibrant, inclusive, and collaborative culture where diverse talents unite to solve challenging problems. Our hybrid model balances onsite presence in South San Francisco with remote flexibility, supporting seamless connectivity across time zones using modern tools.

We prioritize health and wellbeing with comprehensive health, dental, and vision insurance fully covered for employees and dependents, along with mental health resources, flexible time off, synchronized breaks, and generous paid holidays. Our compensation package includes competitive salaries, stock options, 401(k) with employer match, plus disability, life insurance, parental leave, and financial benefits.

We are committed to equality, diversity, and inclusion, fostering a respectful environment free from discrimination based on protected characteristics.