Executive Administrator

About the Role

We are supporting a well-regarded sports organisation in Dublin to find a competent Executive Administrator. This role offers a confidential recruitment process with full organisational details provided to shortlisted candidates. The position represents a unique chance to gain experience in a dynamic, prominent environment by working closely with senior executives and ensuring seamless operational support across the business. The appointed individual will deliver high-quality administrative assistance to the Executive team, in a work culture that emphasizes proactive service, employee wellbeing, and professional growth.

Location: Dublin with hybrid working arrangements and occasional international travel.

Key Responsibilities

• Efficiently manage an Executive Director's calendar, anticipating and adapting to scheduling changes, including coordinating pre-meeting briefs and post-meeting debriefs.
• Organize comprehensive travel plans and itineraries to guarantee smooth logistics.
• Compile pertinent documentation, take minutes at meetings, and prepare necessary supporting materials.
• Handle expense processing promptly, adhering strictly to corporate policies.
• Coordinate ticketing, hospitality services, and hosting duties for various events.
• Ensure timely submission of gift and hospitality declarations prior to external event participation.
• Support internal event planning including venue coordination and travel arrangements.
• Provide backup support for the Executive Assistant to the CEO as needed.
• Coordinate and convey meeting schedules to all relevant parties.
• Prepare professional meeting documents and board packs with consistency.
• Take minutes during senior leadership and board meetings.
• Offer reception support during busy afternoons and staff absences.
• Demonstrate flexibility by assisting other departments and tasks as business needs evolve.

Candidate Profile

• Demonstrable experience supporting senior leaders effectively.
• Strong proficiency managing complex diaries and calendars.
• Advanced skills in Microsoft Office suite, including Outlook, Word, PowerPoint, and Excel.
• Excellent verbal and written communication capabilities.
• Keen attention to detail with strong proofreading aptitude.
• Experience in recording formal meeting minutes accurately.
• Ability to cultivate positive relationships with stakeholders locally and internationally.
• Professional demeanor in representing the Executive group.
• Capacity to work autonomously and manage a diverse, changing workload.
• Resilience and endurance to prioritize under pressure.
• A flexible, proactive attitude with readiness to assist beyond primary responsibilities.
• A comfort level in a fast-moving work environment.

Additional Information

Applications are invited by submitting a formal expression of interest. Confidential discussions regarding the opportunity can be arranged via direct email contact with the recruitment lead.