Event Coordinator

Role Overview

Brandfuel Ltd seeks a dynamic and meticulous Event Coordinator to expand its New York-based team. This role involves pivotal contributions to both small-scale project execution and providing crucial operational and administrative support for major, high-profile events, collaborating closely with the in-house team and external freelancers.

Primary Responsibilities

• Assist with event project administration including organizing meeting agendas, maintaining asset records, and conducting vendor research.
• Manage daily financial activities such as generating purchase orders, invoice reconciliation, and budget tracking.
• Oversee smaller projects from planning through execution, ensuring smooth site operations and on-site event support.
• Aid the resourcing manager by identifying and assigning suitable freelancers from the existing network to meet project requirements.
• Leverage AI-driven tools and project management software to enhance workflow efficiency, ensuring cost-effectiveness and profitability.

Qualifications and Skills

• Minimum two years’ experience in a coordinator capacity within the US events sector, collaborating within event teams.
• Thorough understanding of the event production lifecycle alongside administrative project workflows.
• Strong written and verbal communication skills, with proven client and vendor relationship management.
• Technically proficient in Google Workspace, project management platforms (such as Procim), and adept at using AI tools for operational efficiencies.
• Highly dependable, adaptable to fast-paced settings, and willing to work irregular hours including nights and weekends, with potential travel both domestically and internationally.

Additional Requirements

• Must be legally authorized to work in the United States.
• Availability to work onsite at the New York office minimum three days weekly.
• Readiness to undertake travel across the US and abroad for event-related responsibilities.

Compensation and Benefits

• Competitive salary range from $70,000 to $110,000 annually based on experience.
• Comprehensive benefits package featuring 401(k) matching, health and wellness programs, and a communication allowance.
• Work-life balance emphasized via a hybrid work policy, paid holidays, paid time off, and paid family leave.

Diversity & Inclusion

Brandfuel Ltd is committed to fostering an inclusive and diverse work environment, complying fully with all applicable equal opportunity laws and regulations.