Business Support and Operations Coordinator - Abu Dhabi (Contract)

Overview

The Business Support and Operations Coordinator plays a vital role in ensuring smooth daily functioning at Creators HQ. This position involves managing logistics, vendor relationships, facility operations, and administrative processes to support the organization’s operational efficiency and event management.

Primary Responsibilities

• Handle comprehensive logistics coordination for daily activities and events, overseeing bookings, transportation arrangements, and on-site execution.
• Manage vendor and supplier relationships, including contract administration, service quality monitoring, and timely follow-ups.
• Oversee Creators HQ facilities such as hot desks, meeting spaces, and communal areas to ensure seamless user experiences for members.
• Optimize workflows and team coordination to enhance operational productivity.
• Assist in the planning and on-the-ground delivery of events and activations at Creators HQ.
• Administer procurement procedures, including invoice handling and management of vendor documentation.
• Keep thorough records of contracts, agreements, and operational paperwork.
• Serve as the primary contact for internal teams and external stakeholders concerning operational issues.
• Support financial management activities including budgeting and cost monitoring for operational tasks.
• Facilitate onboarding processes for new vendors and members, ensuring smooth service integration.

Required Qualifications and Skills

• Possess a Bachelor’s degree in Business Administration, Operations Management, or related discipline.
• Have a minimum of two years experience in operations, administrative coordination, or business support roles.
• Proven proficiency in coordinating vendors and handling logistics is preferred.
• Excellent organizational capabilities with the capacity to juggle multiple priorities.
• Strong command of English communication skills; knowledge of Arabic is considered an advantage.
• Familiarity with Microsoft Office Suite and Google Workspace tools.
• Capability to perform effectively under pressure in dynamic, deadline-oriented settings.

Competencies and Attributes

• Meticulous attention to detail.
• A proactive attitude focused on finding solutions.
• Skilled in managing time and prioritizing tasks efficiently.
• A collaborative approach and team-player mindset.