Bid Management Specialist

About the Role

Balaji Associates is looking for a seasoned Tender Executive to oversee the comprehensive tendering procedures related to government and industrial projects. This position demands proactive identification of tender opportunities, thorough analysis of tender documents, and meticulous preparation of both technical and financial bids to ensure timely, compliant submissions.

Key Responsibilities

• Continuously monitor government portals including MahaTender, IREPS, MAHAGENCO, MAHATRANSCO, PWD, and similar platforms for new tenders.
• Keep an up-to-date register detailing upcoming, active, and closed tenders along with critical information such as deadlines, eligibility criteria, and estimated contract values.
• Carefully review tender documentation, including technical specifications, project scopes, eligibility requirements, and financial terms.
• Identify necessary clarifications and liaise with internal departments to gather supporting documents like experience certificates and financial proofs.
• Develop complete technical and financial proposals aligned with tender criteria, ensuring accuracy in rate calculations, Bill of Quantities (BOQ), and tender compliance.
• Submit online tenders punctually with all required documentation, Earnest Money Deposit (EMD), and mandatory attachments properly included.
• Maintain organized records of tender submissions, login credentials, and communications with tender authorities.
• Prepare Running Account (RA) bills and measurement sheets for active projects, coordinating closely with site teams.
• Verify measurement sheets against work performed, contract rates, and design drawings.
• Collaborate with accounting and site personnel to ensure timely submission and approval of RA bills.
• Facilitate communication among suppliers, consultants, and internal teams regarding documents and clarifications.
• Organize and maintain both digital and physical records of tender files, correspondence, and submission evidence.
• Support post-tender activities, including clarifications, documentation for issuance of work orders, and transitioning to project execution teams.

Required Qualifications and Experience

• Diploma or Bachelor of Engineering in Electrical Engineering is preferred.
• Additional credentials in tendering, project management, or related disciplines are advantageous.
• At least five years of experience managing tenders and bids, especially within electrical contracting or related infrastructure sectors.
• Demonstrated ability to prepare RA bills and measurement sheets efficiently.

Skills and Competencies

• Expertise with government tender portals such as MahaTender, IREPS, MAHAGENCO, MAHATRANSCO, PWD, CPWD, and GeM.
• Deep understanding of tender procedures, technical requirements, BOQ preparation, and contractual conditions.
• Proficiency in Microsoft Office applications, particularly Word and Excel; basic accounting and Tally knowledge is a plus.
• Strong communication capabilities in both written and spoken forms, coupled with keen attention to detail.