Administrator II (HR)

Job Responsibilities

• Ensure staffing needs comply with government regulations and RBA standards.
• Supervise recruiters, technical recruiters, temporary and contract labor resources, and employment representatives in recruitment processes.
• Develop and maintain effective candidate sourcing channels and resume tracking systems to facilitate quick identification of qualified applicants.
• Maintain a consistent corporate image across all recruiting campaigns.
• Plan, design, and implement hiring strategies to fill open positions efficiently while controlling recruitment costs.
• Collaborate with hiring managers on manpower planning to satisfy operational demands.
• Keep accurate staff records updated in HMS and LMS systems.
• Provide management with information on feedback trends and recruitment concerns.
• Establish and nurture connections with recruiting sources such as job fairs, agencies, online job portals, educational institutions, and universities.
• Select, develop, and evaluate personnel to optimize departmental operations.
• Monitor recruitment expenditures and maintain recruitment reports.
• Manage the employee resignation process including conducting exit interviews and updating records.
• Lead employee engagement efforts including New Hire 136 and CoffeeChats sessions.
• Oversee traineeship schemes such as Work-Study and Internship programs.
• Assist with new Employment Pass and Permanent Residence applications as well as renewals.
• Prepare official documents like confirmations, certificates of employment, and resignation acceptance letters.
• Follow up on Employee Introducer Schemes if applicable.
• Prepare necessary paperwork for onboarding and confirmations.
• Support work pass applications for foreign recruitment in coordination with the Ministry of Manpower.
• Innovate employee bonding and engagement activities to enhance retention.
• Lead HR improvement initiatives and support audit processes.
• Participate in quarterly communications sessions.
• Perform any additional duties assigned.

Job Requirements

• Possess a degree in any discipline; possession of a Diploma in Human Resource Management or equivalent is preferred.
• Candidates without formal qualifications but with significant relevant experience will be considered.
• Preferably have around five years of relevant work experience.
• Proficient in PC usage with strong command of Microsoft Office and Google Suite applications.
• Exemplify teamwork spirit along with excellent interpersonal and communication skills.
• Able to thrive in a fast-paced, high-volume recruitment environment.
• Well-versed with Singaporean labor laws, employment passes, and related regulations.