Administrative Assistant

About Amplify

Amplify empowers educators by delivering engaging and rigorous learning experiences across K–12 literacy, biliteracy, mathematics, and science. Since 2000, we have been a pioneer in providing integrated curriculum, assessment, and supplemental learning tools through the Amplify Classroom platform, affecting over 18 million students and teachers globally. Our partnerships with educators promote quality implementation and improved educational outcomes.

Job Overview

We are seeking a skilled Administrative Assistant to support our Finance, Corporate Strategy, and Supply Chain departments. This role requires delivering exceptional administrative service with meticulous attention to detail and reliability. The successful candidate will adeptly support leadership, communicate across all staff levels with professionalism and discretion, and efficiently manage multiple complex tasks within a dynamic environment. Reporting to the Associate Project Manager, this position involves extensive calendar management, travel coordination, document preparation, and confidential operations support.

Key Responsibilities

• Assist leadership teams in daily administrative tasks across Finance, Corporate Strategy, and Supply Chain.
• Arrange complex travel plans discretely and prudently.
• Serve as an office gatekeeper by monitoring correspondence and following up as necessary.
• Proactively undertake diverse administrative duties including calendar organization, meeting coordination, travel arrangements, presentation assistance, and minute-taking.
• Handle filing, copying, and document drafting with accuracy.
• Generate operational reports and monitor key metrics to enhance processes.
• Conduct research on technologies, vendors, and solutions, summarizing findings effectively.
• Constantly evaluate task priorities and urgency levels.
• Maintain professional communication with internal management, staff, and external contacts.
• Apply sound judgment and problem-solving to maintain efficient office operations.
• Support core functions like processing vendor invoices, expense tracking, timekeeping, and staff-related activities organization-wide.
• Manage sensitive information confidentially and respectfully.
• Build and maintain positive relationships with colleagues across the organization.
• Work onsite and travel up to 30% to support meetings, events, executive engagements, and logistics.
• Perform additional duties as assigned.

Required Qualifications

• Bachelor's degree or equivalent professional experience.
• At least 4 years of administrative experience within a professional office setting.
• Familiarity with office administration, workflow processes, and record management systems.
• Excellent communication skills, both verbal and written.
• Strong organizational, analytical, and problem-solving abilities.

Preferred Qualifications

• Proficiency in Microsoft Office (Word, Excel) and Google Workspace (Gmail, Calendar, Sheets, Slides).
• Experience working with Salesforce or similar CRM platforms.
• Skill in prioritizing tasks and adapting to evolving needs.
• Ability to multitask effectively in a fast-paced environment.
• Capable of interacting professionally with individuals at all organizational levels and diverse backgrounds.
• Competence in managing pressure, interruptions, and shifting priorities throughout the workday.
• Capacity to understand complex instructions and execute tasks independently.
• Anticipate challenges, develop contingency plans, and adapt swiftly to ensure smooth operations and successful execution of meetings and events.
• Self-motivated and able to work both autonomously and collaboratively.
• Experienced in handling high-volume workloads and maintaining composure.

Additional Information

The position requires up to 30% travel time. Amplify is an equal opportunity employer valuing diversity and inclusion, offering reasonable accommodations for qualified individuals with disabilities. Employment is subject to background checks and compliance with state or local regulations, including enhanced screenings where applicable. Amplify participates in the E-Verify program.