Workplace Coordinator

Position Overview

We are seeking a Workplace Coordinator to support the daily workplace operations at a global financial services company based in Wellington, New Zealand. This part-time contract role will commence in September 2026 and focuses on delivering an exceptional front-of-house and employee experience while ensuring workplace safety and security.

Key Responsibilities

• Provide a professional welcome to visitors as the first point of contact.
• Prepare workstations and meeting rooms before employee and guest arrival.
• Conduct weekly inspections to identify any maintenance, safety, or presentation issues on-site.
• Set up and reset meeting spaces; coordinate catering for meetings and special events.
• Handle mail, courier services, and outgoing shipments efficiently.
• Manage stationery and pantry inventory, including placing orders as necessary.
• Coordinate with external vendors such as cleaners, contractors, and building management.
• Assist with workplace projects, purchase orders, and various administrative tasks.
• Maintain cleanliness and restock kitchens, breakout areas, and shared common spaces.
• Support employee engagement activities, workplace celebrations, and activation events.
• Contribute to fostering a welcoming and inclusive workplace culture.
• Oversee office access control and security monitoring.
• Serve as the First Aid Officer and Fire Warden, with training provided.
• Report workplace hazards and prepare for emergency situations.
• Manage the overall daily workplace experience for staff and visitors.
• Develop strong relationships with colleagues, vendors, and building management teams.
• Continuously identify improvements to hospitality services and workplace efficiency.
• Provide flexible assistance as required across workplace operations.

Requirements

• Applicants must have unrestricted work rights in New Zealand.
• MUST successfully clear security screening and drug testing prior to employment.