Virtual Executive Assistant

Role overview

We are looking for seasoned, empathetic, and exceptionally organized Virtual Executive Assistants to support individuals with disabilities throughout the United States. In this position, you will act as a dependable partner who helps clients stay on top of communications, daily tasks, and important follow-ups while maintaining a high standard of professionalism, care, and discretion.

This role goes beyond routine admin work and is intended for self-driven professionals who can deliver reliable, high-quality support. It is not suitable for entry-level candidates.

Key responsibilities

• Oversee client email inboxes and manage calendars efficiently.
• Arrange appointments and handle follow-up coordination.
• Place phone calls on behalf of clients and produce detailed written call summaries.
• Assist with administrative tasks related to medical, legal, financial, and government matters.
• Carry out research and draft supporting documents as needed.
• Handle data entry, transcription, and note-taking during meetings.
• Support social media tasks and other everyday administrative needs.
• Protect client information and consistently uphold confidentiality and professional standards.

Qualifications

• A minimum of 3 years of experience in a Virtual Assistant, Executive Assistant, Administrative Assistant, or comparable role.
• Strong written and verbal communication abilities.
• Excellent organization and time-management skills.
• Ability to work independently in a fully remote setup.
• A dependable, professional, and discreet approach to work.
• Prior experience assisting individuals with disabilities is preferred.
• Background in healthcare, legal, nonprofit, or government settings is also preferred.

Additional information

This opportunity is open across the United States and is intended for full-time remote work. Candidates should be prepared for a highly responsible support role requiring judgment, sensitivity, and a strong commitment to confidentiality.