Job description

About the Opportunity

KAPITALCOMPANY is an expanding fintech and digital operations firm that supports remote-first teams throughout the United States. This role empowers entrepreneurs and senior executives to concentrate on business growth by delegation of administrative, scheduling, communication, and operational assignments to highly efficient, technologically adept Virtual Assistants. You will be an integral part of critical workflows, providing high-precision, rapid, and discreet assistance to C-suite executives, marketing departments, and client success managers.

Key Responsibilities

Oversee calendar management by scheduling meetings and resolving scheduling conflicts across several time zones using Google Calendar and Outlook.
Manage a large volume of emails by organizing inboxes with labels, filters, drafting professional emails, and triaging correspondence.
Plan travel arrangements including flights, accommodation, car rentals, and necessary visa or entry documents with attention to detail and budget considerations.
Conduct research to gather and present reports concerning vendors, competitors, and industry trends utilizing LinkedIn, Crunchbase, and other specific market intelligence tools.
Support CRM maintenance (HubSpot, Salesforce), manage documents in Notion and Google Drive, and assist with project monitoring in platforms such as Asana and Trello.
Complete diverse ad-hoc assignments ranging from creating PowerPoint presentations to reconciling expense reports, doing so independently and dependably.

Skills and Qualifications

Proficiency in Google Workspace and Microsoft Office Suite.
Experienced in using Zoom and Slack for communication.
Familiarity with project management tools like Asana and Notion.
Knowledge of CRM systems such as HubSpot and Salesforce preferred.
Adept at using time management applications like Clockify and Toggl.
Bonus skills include experience with automation platforms like Zapier or Make.com, and design tools such as Canva.

Benefits and Work Culture

This is a fully remote position offering flexible working hours tailored to individual productivity peaks.
Employees are eligible for monthly performance bonuses, stipends for acquiring new skills, and career development opportunities progressing towards operations or project management roles.
Access is provided to a variety of productivity resources, executive coaching, and peer learning community groups to foster continuous professional growth.