Scanning Operator - Accounts Payable Operations

About the Company

Gini Talent is a prominent global provider of talent solutions, recognized as one of the top IT recruitment and staffing companies worldwide. They offer services such as recruitment, staffing, Employer of Record (EOR), and Professional Employer Organization (PEO), assisting businesses in expanding and thriving in international markets. With a workforce exceeding 3,000 employees operating in 11 countries and clients across more than 14 markets, Gini Talent connects high-quality talent with innovative companies globally.

Role Overview

The role of Scanning Operator within the Accounts Payable Operations team supports a leading global organization by managing the accurate scanning, archiving, and processing of invoices and financial documents. The position demands adherence to service level agreements (SLAs) and quality benchmarks, providing a strong foundation for candidates eager to pursue a career in finance operations within an international framework.

Key Responsibilities

• Perform scanning and upload of supplier invoices and associated documents into business systems.
• Transfer invoices from scanning platforms to ERP systems efficiently.
• Archive processed invoices correctly to maintain traceability and support audit processes.
• Handle PDF scanning and document processing using workflow management tools.
• Rescan and return invoices when required, complying with established protocols.
• Ensure accuracy of data and quality of documents according to defined KPIs and SLAs.
• Manage confidential financial information with utmost care and discretion.
• Flag any procedural issues or risks that could affect operational efficiency.
• Collaborate closely with the Accounts Payable team to facilitate seamless invoice processing and payment flows.

Candidate Requirements

• Proficient written and spoken English communication skills.
• Keen attention to detail with commitment to accuracy.
• Strong organizational capabilities and effective time management.
• Ability to follow prescribed processes and meet deadlines reliably.
• Proactive problem-solving skills.
• Capacity to operate independently with minimal supervision.
• Comfortable working in a fast-paced environment focused on KPIs.
• Good command of Microsoft Office tools, especially Excel, Outlook, and Teams.

Preferred Qualifications

• Prior experience in Accounts Payable or finance operations roles.
• Experience with ERP or document management systems such as SAP, Kofax, or PEGA.
• Background in data entry or document processing is an added advantage.

What the Employer Provides

• Exposure to working within a multinational corporate setting.
• Comprehensive onboarding and training programs.
• A supportive and team-oriented culture.
• Opportunities for long-term career advancement.
• Insight into global finance and business operations.