Project Coordinator

About Prime Electric

Prime Electric fosters a workplace culture rooted in empathy, trust, and inclusivity. Committed to continuously evolving, the company promotes a growth mindset and seeks innovative solutions through teamwork and creative thinking. Their expertise spans the full project lifecycle including electrical construction, maintenance, underground utilities, renewable energy, and low voltage technologies. Recognized repeatedly as one of Washington's Best Workplaces, Prime Electric is dedicated to delivering comprehensive services in the electrical industry.

Role Overview and Key Responsibilities

• Manage and assist with administrative duties throughout all project phases from start to completion.
• Perform accurate and efficient data entry related to project information.
• Maintain organized project databases and generate essential reports.
• Coordinate meetings and document proceedings when necessary.
• Oversee document control to ensure proper record keeping of project documents.
• Handle accounts receivable tasks including billing, requisitions, invoices, and purchase orders across various projects.
• Ensure timely communication of document revisions and distribution.
• Support project administrative needs like tracking budgets, updating schedules, managing submittals, change orders, and facilitating project closeouts.
• Develop thorough knowledge of project documentation requirements.
• Assist with time-keeping and provide field administrative support when needed.
• Organize, submit, and track subcontract, supply agreements, and any changes related to subcontractors or suppliers.
• Follow PRIME Safety Program standards and comply with all safety policies and practices.
• Maintain an onsite presence, regularly visiting job sites to monitor progress and assist the project management team.
• Perform additional duties as assigned, with flexibility to adapt responsibilities as business needs evolve.

Qualifications and Skills

• Preferred associate degree or equivalent from a two-year college or technical school; or one to three years of relevant experience or training; or a comparable mix of education and experience.
• Excellent multitasking abilities with strong organizational and prioritization skills.
• Capability to manage several concurrent tasks effectively under deadlines.
• Proficient verbal and written communication skills.
• Experience with software programs for estimating, accounting, scheduling, or project management is a plus.
• Demonstrated teamwork skills and adaptability to shifting project conditions.
• Strong computer skills including proficiency with Microsoft Office suite.
• Maintain positive workplace attitudes and uphold punctuality with a strong work ethic.
• Interest in construction processes and project operations.

Work Environment and Special Conditions

This role primarily operates within an office setting with moderate noise and temperature and involves minimal physical demands such as lifting or climbing. The position requires full-time onsite presence with occasional travel to other sites, offices, or local errands. Effective communication skills including reading and interpreting project documents as well as presenting information to various audiences are essential. Critical thinking is required to analyze and respond appropriately to work challenges.

Benefits

• Full coverage for medical, dental, and vision insurance for employees and dependents without employee premiums.
• 401(k) retirement plan with direct benefits.
• Company-paid life insurance and long-term disability coverage.
• Profit sharing and discretionary bonus programs.
• Support for education and training reimbursement.
• Paid time off including holidays.
• Prime Electric does not engage recruiting agencies; hiring decisions are made directly by company managers.

Equal Opportunity and Data Privacy

Prime Electric is an equal opportunity employer committed to diversity and creating inclusive work environments. Hiring decisions are based solely on qualifications regardless of protected characteristics. The company uses AI tools to assist in the recruitment process; however, all final employment decisions involve human judgment. Applicants may inquire about data use policies if desired.