Project Coordinator - Construction Management

About Bridge Associates

Bridge Associates specializes in project and program management consulting, focusing on the planning, execution, and delivery of intricate capital improvement projects. We serve owners, developers, and institutional clients across sectors such as life sciences, healthcare, technology, education, infrastructure, commercial, and housing. Our team guides projects through every phase from early planning to closeout by offering visionary leadership, proactive risk mitigation, and effective communication.

As a growing firm, each member has a vital opportunity to influence client success, project outcomes, and the company's future direction.

Position Overview

We are seeking a Project Coordinator to support the execution of complex capital projects for a major life sciences client based in the San Francisco Bay Area. This hybrid role requires time both on-site at the client campus and remote work from home.

Key Responsibilities

• Organize and coordinate project meetings by preparing agendas, recording minutes, distributing action items, and monitoring their completion.
• Maintain comprehensive project documentation such as correspondence, contracts, change orders, submittals, RFIs, and meeting records.
• Support project controls by tracking logs, deliverables, and key milestones.
• Assist with contract administration including document routing, execution tracking, and record keeping.
• Facilitate communication among clients, architects, engineers, contractors, consultants, and internal teams to ensure timely and accurate information exchange.
• Prepare reports, presentations, dashboards, and status updates for leadership and clients.
• Assist in tracking budgets, reviewing invoices, and financial reporting.
• Help with project closeout by coordinating turnover documentation, organizing record documents, and obtaining deliverables from contractors and consultants.
• Maintain document control systems to keep project records complete, organized, and current.
• Proactively identify coordination challenges that could affect delivery and communicate them to the project team.
• Perform additional project coordination duties as needed to ensure successful project completion.

Required Qualifications

• Between 1 and 5 years’ experience supporting construction, engineering, architectural, owner's representative, or capital project teams is preferred.
• Strong organizational capabilities with effective time management and multitasking skills to handle multiple priorities.
• Excellent verbal and written communication skills.
• High attention to detail with a commitment to producing accurate and quality work.
• Proficiency in Microsoft Office suite, notably Excel, Word, Outlook, and PowerPoint.
• Experience using project or document management platforms such as Microsoft Project, Bluebeam, Procore, Autodesk Construction Cloud, or Primavera P6 is advantageous.
• Ability to collaborate smoothly with diverse clients, consultants, contractors, and multidisciplinary teams.
• Comfortable working in a dynamic, fast-paced environment with evolving project requirements.

Why Join Us?

Bridge Associates provides opportunities to contribute to high-profile projects, working alongside seasoned project leaders and a leading global life sciences firm. Being a growing consulting company means each team member's contribution significantly impacts the firm's success across a broad range of projects. If you seek to challenge yourself, be part of exceptional teams, and grow with a company that is building a promising future, we encourage you to apply.