Procurement Specialist

Role Overview

The Branch Procurement Specialist oversees the full project cycle for equipment orders—from payment collection through installation—collaborating closely with Sales and Service teams. This role requires dedication to managing the entire equipment life-cycle efficiently.

Core Responsibilities

• Manage equipment life-cycle activities including sales quotations, orders, receiving, invoicing, processing returns, scheduling site evaluations, resource planning, staging, inspection, and inventory control.
• Monitor and maintain gross margins for equipment sales to ensure profitability.
• Coordinate resource and project planning efforts in partnership with TechEdge Service Coordinators.
• Organize equipment installation with the Service Department, Equipment Specialists, Territory Sales personnel, and customers.
• Verify orders upon manufacturer receipt, properly stage equipment for delivery, and tag inventory at the branch.
• Administer procurement functions such as placing equipment orders for internal and external customers while managing inventory levels and sourcing timing.
• Handle invoicing, generate purchase orders, maintain equipment documentation, process credits and returns, prepare finance paperwork, and file UCC documents as necessary.
• Manage warehouse operations including inventory preparation, counting, reconciliation, and usage of required tools and systems.
• Track returns either back to branch inventory or to vendors.
• Collaborate with lenders to confirm financing approvals and manage payment collections.
• Resolve vendor pricing discrepancies between purchase orders and invoices through research and communication.
• Exemplify Patterson’s values by demonstrating professionalism and commitment at all times.
• Maintain professional communication with both customers and vendors, ensuring timely follow-ups.

Qualifications

• Associate's degree or higher preferred in general business or accounting; alternatively, a minimum of two years' related experience is acceptable.
• Strong organizational skills, meticulous attention to detail, analytical thinking, problem-solving capabilities, and teamwork orientation.
• Proven time management and prioritization skills.
• Sound judgment and demonstrated decision-making ability.
• Excellent interpersonal and communication skills, both verbal and written.
• Proactive in contributing to team success through eagerness to learn and skill enhancement.
• Effective use of technology and software applications.

Preferred Experience

• At least one year of experience in the dental industry.
• Background in project management or accounting functions.
• Familiarity with Microsoft 365 and SAP CRM/ECC platforms.
• Motivation for continuous learning and improvement.

Working Conditions & Physical Requirements

• Majority of work involves operating computers and office devices.
• Occasional lifting of up to 10 pounds, such as office supplies or equipment.
• Must effectively communicate in person, via phone, and in writing.
• Ability to comprehend and exchange accurate information with coworkers, customers, and vendors.
• Capability to read and interpret electronic and written documents.

Environment & Travel

This position is based in an office setting with designated desks and collaborative spaces equipped with standard office furniture and technology. No travel is required.

Compensation

The expected salary range is from $25.05 to $32.55 per hour, subject to adjustment based on candidate location, experience, and skill set.