Paralegal

Role overview

This position supports the Legal & Regulatory Department with a mix of paralegal, legal administration, contracts, litigation, regulatory, corporate governance and records-management work. The role focuses on keeping legal documentation accurate and organised, assisting with routine drafting and preparation of documents, coordinating approvals and execution, tracking critical dates, and helping the Legal and Regulatory Director and the wider team deliver timely support to the business.

Key responsibilities

Litigation, dispute and legal support

• Keep litigation, dispute, claim and external counsel files current, including pleadings, correspondence, orders, hearing dates, limitation dates and follow-up actions.
• Maintain a tracker for disputes and litigation matters, ensuring dates, deadlines, status notes, exposure details and responsible owners are properly recorded.
• Help prepare, format, compile, scan, file and serve court papers and related correspondence under guidance from the legal team or external counsel.
• Coordinate with outside counsel, court offices, bailiffs, process servers and other justice-system contacts to obtain updates, manage filings and monitor progress on matters.
• Draft routine letters, status updates, chronology documents, document lists and internal matter summaries as needed.

Contracts and commercial support

• Manage the contract repository so executed agreements, amendments, renewals, notices and related records are uploaded, indexed and filed without delay.
• Track contract progress, approvals, execution status, expiry dates, renewal periods, termination notice requirements and other important obligations.
• Assist with updating standard templates, service schedules, addenda, notices, letters and routine correspondence using approved playbooks and formats.
• Review contracts at a first level for completeness, formatting, execution blocks, schedules, defined terms, missing attachments and departures from approved templates.
• Work with Procurement, Finance, Sales, Technical and other business groups to collect supporting documents, approvals, sign-offs and signed copies.
• Support version tracking, document comparison, redline assembly and organisation of negotiation drafts.

Regulatory, statutory and corporate governance support

• Record, file and monitor correspondence, notices, requests and submissions received from regulators, statutory bodies, government ministries and industry organisations.
• Keep a regulatory deadlines tracker and flag upcoming filing, response, consultation, licence, reporting or information-request deadlines to the legal team.
• Assist in preparing, compiling and formatting regulatory filings, letters, consultation responses, information requests and supporting materials.
• Support corporate governance and corporate secretarial administration by maintaining statutory records, company registers, board and committee materials, resolutions, minutes, action items, annual returns, Companies Office of Jamaica filings and execution records as needed.
• Help coordinate corporate secretarial services, including collating, preparing and tracking board and committee packs, written resolutions, minutes, statutory filings and other corporate documents under the direction of the Legal and Regulatory Director or another authorised officer.
• Assist with records connected to licences, permits, registrations and compliance, including renewals, supporting documents and correspondence history.

Records, filing and document management

• Maintain a structured physical and digital filing system for the Legal & Regulatory Department, covering litigation files, contracts, regulatory correspondence, corporate records and internal advice files.
• Ensure legal documents are named, stored and retained in line with departmental procedures, confidentiality obligations and applicable record-retention practices.
• Help with archiving, retrieval, scanning, copying, certification, indexing and secure disposal of legal records when required.
• Keep template libraries, clause banks, precedent folders, standard forms and departmental trackers up to date and easy to access.

Department administration, invoice and budget support

• Track invoices related to external counsel, regulatory matters, filings and other Legal & Regulatory costs, including purchase orders, approvals, accruals, payment progress and backup documents.
• Provide basic reporting on legal spend, matter status, engagement of external counsel and departmental deliverables.
• Prepare and edit business correspondence, letters, memoranda, general documents, presentations, spreadsheets, emails and meeting notes.
• Arrange meetings, prepare agendas, capture notes, share action points and follow up with internal and external stakeholders.
• Handle additional administrative and coordination tasks for the Legal & Regulatory Department as required.

Qualifications and experience

• A bachelor’s degree in law, administration or a related discipline.
• Paralegal certification.
• Three to five years of experience in a legal department, law firm, regulatory environment or a comparable corporate support role.
• Working knowledge of filing systems.
• Experience supporting contracts, litigation files, regulatory correspondence and legal records management is an advantage.
• Strong command of Microsoft Office tools, especially Word, Excel, Outlook, Teams and PowerPoint.
• Experience with SharePoint, contract repositories, e-signature solutions or matter-management platforms would be beneficial.
• Experience in telecommunications, technology, utilities or another regulated sector is an advantage.

Core functional strengths

• Legal administration and document control with strong version-management discipline.
• Clear drafting, editing and proofreading of correspondence, summaries, schedules and standard documents.
• Ability to organise priorities, monitor deadlines and close out open tasks reliably.
• Discretion and sound judgment when handling sensitive legal, regulatory, employee, customer and commercial information.
• Strong attention to detail, including spotting missing records, inconsistent information, formatting issues and template deviations.
• Professional stakeholder interaction with internal teams, external counsel, regulators, suppliers and others.
• Ownership, initiative and early escalation of risks.
• Comfort using digital filing systems, spreadsheets, tracking tools and collaborative platforms.

Additional information

This role is based in Kingston, Kingston, Jamaica, and is a full-time onsite position.