Medical Records Supervisor

Job Responsibilities and Functions

• Manage the creation, upkeep, and updating of patient medical records within the Hospital Information System (HIS) or Electronic Medical Record (EMR) systems.
• Ensure all patient documentation, including files, consent forms, lab and imaging reports, and treatment records, are complete and accurately maintained.
• Retrieve and securely archive patient records as needed, strictly maintaining confidentiality.
• Digitize medical documents by scanning, uploading, and organizing them into electronic health records.
• Verify patient documentation for completeness and correctness prior to medical consultations and procedures.
• Collaborate effectively with multidisciplinary teams such as physicians, nurses, embryologists, laboratory staff, pharmacy, and billing to ensure timely and accurate record keeping.
• Assist with insurance-related paperwork including medical record submissions for pre-authorization and claims processing.
• Prepare medical reports and summaries of patient records on demand.
• Uphold compliance with data protection laws, patient confidentiality policies, and healthcare regulatory requirements.
• Engage in quality assurance efforts and partake in medical record audits for continuous improvement.