Human Resources Coordinator

Role Overview

This position supports the daily Human Resources operations for locations in California, Florida, and remote settings, contributing to the advancement of the Human Resources function at the Los Angeles Film School. Key duties include recruitment, onboarding, maintaining employee records, managing the Company’s Education Assistance Programs, conducting voluntary exit interviews, and overseeing HRIS administration. This role is primarily office-based and offers opportunities for professional growth in various HR disciplines.

Key Responsibilities

• Manage the recruitment lifecycle by posting jobs, monitoring approvals, overseeing the applicant tracking system (ATS), conducting background checks, and communicating clearly with candidates, hiring managers, and HR team members.
• Ensure job postings comply with ADA standards and update job descriptions collaboratively with hiring managers.
• Provide candidate status updates and resolve concerns during recruitment in partnership with hiring managers.
• Maintain candidate tracking reports and prepare offer letters, escalating executive-level offers to HR leadership.
• Review background screening outcomes and escalate any concerns promptly to HR leadership.
• Coordinate and track onboarding processes including completion of forms, orientation sessions, system access, and employment eligibility verification via I-9 and E-Verify within mandated timelines.
• Administer employment verification requests and manage responses to unemployment claims coordinating with state agencies.
• Maintain up-to-date and confidential employee personnel files, process status changes, and respond to HRIS inquiries efficiently.
• Oversee the employee education assistance program by managing requests, documentation, approvals, and communication with finance and participating employees.
• Handle termination procedures including coordination with Payroll, conducting exit interviews, ensuring proper documentation, and managing collection of company property.
• Communicate professionally and responsively, escalating employee relations or policy concerns as needed, and maintaining a solution-focused approach in all interactions.
• Support payroll deadlines by ensuring timely HRIS updates and partner closely with payroll to guarantee accurate bi-weekly processing.
• Assist HR Director with special projects, serve as liaison to facilities personnel, and maintain strong relations with service providers including ATS and background check vendors.

Qualifications and Experience

• Three to five years of progressively responsible Human Resources experience emphasizing recruitment, onboarding, HRIS management, employee records, and HR operations.
• Experience in supporting HR functions across multiple states, including benefits and leave administration, is preferable.
• An Associate's or Bachelor's degree in Human Resources, Business Administration, Sociology, or a related field is preferred; alternatively, five years of HR experience may substitute for formal education.
• Professional certifications such as PHR, SHRM-CP, or HR Management Certificate are valued.

Technical Skills

• Familiarity with UKG (formerly UltiPro) and NetTime or comparable timekeeping software.
• Strong proficiency with Microsoft Office Suite, Google Workspace, and HR platforms including ATS, onboarding tools, and HRIS.

Competencies and Personal Attributes

• Ability to build effective working relationships and communicate clearly with employees, managers, and stakeholders.
• Exceptional organizational, prioritization, and project management capabilities.
• Critical thinking, problem-solving skills, and continual commitment to enhancing HR processes.
• Professional discretion and ability to maintain confidentiality.
• Capacity to manage multiple priorities with attention to detail in a fast-moving environment.
• Collaborative team player with excellent written and verbal communication skills.
• Self-motivated with the initiative to address issues and pursue ongoing professional development.

Working Environment and Physical Requirements

• Professional office environment primarily, using standard office equipment such as computers, scanners, phones, and printers.
• Required ability to communicate actively, access and manage computer data, and occasionally bend, kneel, stoop, or lift up to 30 pounds.
• While primarily remote, occasional presence in the office is necessary to fulfill position duties.

Additional Details

• This position has no supervisory responsibilities.
• The role demands maintaining professionalism and composure under pressure and navigating fast-paced environments adeptly.
• Flexibility and openness to constructive feedback with a focus on continuous improvement.
• All responsibilities are subject to change at management’s discretion as organizational needs evolve.