Global Project Coordinator

About the Role

Founded in 2007, our leading global brand specializes in innovative baby gear that is smart, helpful, and bold. Due to rapid growth, we are seeking a Global Project Coordinator to be based in Munich. This position plays a crucial role in overseeing and propelling Product Management projects towards successful and timely completion. It functions as the central coordination hub within the Product Management (PM) team, ensuring transparency, adherence to schedules, and uniformity across the brand portfolio.

The role also enhances operational processes by standardizing workflows, developing SOPs, and leveraging automation and AI solutions. Additionally, it offers comprehensive organizational and administrative assistance to the Director of Product Management & Compliance Europe.

Key Responsibilities

• Manage ongoing Product Management initiatives by monitoring deadlines, consolidating progress reports, and ensuring follow-up on action points.
• Coordinate cross-functional projects, orchestrate meetings, timelines, task deliveries, and monitor follow-up activities.
• Support various phases of product development, including launches and lifecycle management tasks.
• Track project milestones, detect potential issues or delays, and proactively engage relevant team members to maintain momentum.
• Generate succinct project summaries, timelines, and status updates tailored for PM leadership and primary stakeholders.
• Maintain accurate project records and documentation reflective of decisions and progress in tracking systems.
• Facilitate clear communication channels between Product Management, internal departments, international groups, and external partners.
• Handle logistical arrangements such as meetings and business travel along with administrative duties for the Director of Product Management & Compliance.
• Identify and implement improvements to streamline workflows and enhance operational efficiency within Product Management.

Candidate Profile

• Possess a Bachelor's or Master's degree in Business, Project Management, or a related discipline.
• Bring professional experience in project coordination, product management support, or administrative roles, preferably in international or technical settings.
• Exhibit exceptional organizational skills and a proactive approach to juggling multiple projects, priorities, and stakeholders.
• Demonstrate excellent communication, coordination abilities, and a collaborative, solution-focused attitude.
• Comfortable engaging with cross-departmental and global teams.
• Proficient in Microsoft Office suite, especially Excel and PowerPoint; familiarity with project management software is advantageous.
• Fluent English communication skills are required; additional language skills are favorable.
• Detail-oriented with a reliable, structured, and hands-on working style.
• Capable of independent work, taking initiative, and driving responsibilities forward effectively.

What We Offer

• Exposure to a dynamic and fast-growing global company, offering insights into international best practices.
• Collaborate with a multicultural and talented team from varied professional backgrounds fostering learning and growth.
• Opportunities for professional development aligned with rapid company expansion.
• Experience a company culture that values flat hierarchies, swift decision-making, and empowers employees to make tangible impacts.