Executive Assistant

Job Overview

We are looking for a professional and proactive Executive Assistant to support senior management in Jiddah, Makkah, Saudi Arabia. The successful candidate will be responsible for handling a variety of administrative and operational tasks, both in-office and on location, while maintaining a high level of professionalism and confidentiality.

Key Responsibilities

• Provide daily administrative support to executive leadership.
• Manage executives' calendars, appointments, meetings, and travel plans.
• Prepare various documents including correspondence, reports, presentations, and meeting minutes.
• Facilitate communications and coordination with internal departments and external partners on behalf of executives.
• Ensure timely follow-up of assigned tasks and projects.
• Maintain confidentiality and handle sensitive information discreetly.
• Organize meetings, events, and visits for executives.
• Execute field assignments such as participating in meetings, visiting project sites, and liaising with external parties as necessary.
• Keep accurate and organized records and files.
• Assist with any other administrative or operational duties as required.
• Be prepared to work both within the office and on-site as needed.

Qualifications

• Bachelor’s degree in Business Administration or a related discipline.
• Prior experience in roles like Executive Assistant or Personal Assistant.
• Excellent verbal and written communication skills in Arabic and English.
• Strong organizational abilities and effective time management.
• Professional demeanor with outstanding interpersonal skills.
• Experience interacting directly with senior executives and top management.
• High standards of confidentiality and professionalism.
• Proficiency with Microsoft Office tools including Word, Excel, PowerPoint, and Outlook.

Desired Attributes

• Well-presented and professional appearance.
• Exceptional communication and interpersonal capabilities.
• Strong multitasking and organizational skills.
• Adaptability, proactivity, and keen attention to detail.
• Capacity to represent the organization professionally to both internal teams and external contacts.