Executive Assistant & Office Manager

About the Company

Alliance is a premier accelerator focused on supporting crypto founders. Since 2020, the organization has invested in over 300 startups, including notable names like Rain, Synthetix, and Pendle, collectively valued at more than $15 billion. The opportunity is based in New York City and requires onsite presence.

Role Overview

The Executive Assistant & Office Manager will play a key role in managing daily office functions in the NYC location and providing direct administrative support to leadership.

Key Responsibilities

• Keep the office environment tidy, well-organized, and welcoming throughout the day.
• Maintain inventory of office supplies, snacks, drinks, and kitchen essentials.
• Prepare meeting areas and communal spaces to be always presentable for guests.
• Handle mail, deliveries, and organize packages efficiently.
• Coordinate with vendors, building management, cleaning services, and other providers.
• Manage scheduling and calendars for communal office resources and meeting rooms.
• Support leadership and teammates with daily coordination tasks.
• Organize leadership calendars, appointments, meeting arrangements, and travel logistics.
• Manage personal errands and administrative duties as required.
• Monitor deadlines, action items, and follow-ups across multiple projects.
• Assist with email management, preparing documents, and conducting brief research.
• Arrange logistics for meetings, guest visits, and external events.

Desired Candidate Profile

• Exceptional organizational aptitude and meticulous attention to detail.
• Ability to juggle several priorities effectively.
• Excellent communication and interpersonal abilities.
• Self-motivated with the capacity to proactively pinpoint needs.
• High emotional intelligence paired with strong discretion.

Preferred Experience

• Background in startups, coworking spaces, hospitality, or event management is advantageous.
• Experience in dynamic, collaborative work settings is beneficial.
• Genuine interest in startups, entrepreneurship, or founder ecosystems is a plus.

Important Considerations

• This role requires a proactive, hands-on mindset; titles and past roles do not override the need to contribute actively.
• The position demands intense commitment and focus, and is not suitable for individuals prioritizing work-life balance.
• High self-direction is essential; independent prioritization and drive are critical for success.
• Physical relocation to New York City is mandatory to support close engagement with founders and the team.

Why Join Alliance

• Opportunity to collaborate with leading founders in crypto and artificial intelligence sectors.
• Work within a compact, trust-based, high-achieving team made up of ex-Meta, WhatsApp, Coinbase, YC professionals, and multiple venture-backed startup founders.
• Benefit from backing by top-tier investors and renowned angel figures.
• Directly influence how emerging founders discover and interact with Alliance.
• Gain substantial career growth exposure in crypto/AI fields and gain valuable experience and networks.
• Witness firsthand how Alliance-supported startups are transforming industries and improving everyday lives.