Executive Assistant

Job Overview

Richardson Sports is in search of a highly organized, proactive, and business-savvy Executive Assistant to provide strategic and operational support to the President & CEO. This position is integral to enhancing executive productivity by managing key priorities, coordinating impactful projects, applying sound judgment, and ensuring seamless progress of essential initiatives.

Key Responsibilities

• Oversee complex scheduling including calendars, meetings, appointments, and travel arrangements for the President & CEO.
• Organize and prepare meeting agendas, presentations, supporting materials, and follow-up tasks.
• Screen and prioritize executive communications to guarantee timely responses and appropriate follow-up.
• Compose, revise, and proofread business correspondence, reports, and presentation documents.
• Act as an intermediary between executive leadership and internal teams to facilitate communication.
• Monitor projects, deadlines, and critical initiatives ensuring they stay on track for timely delivery.
• Plan and coordinate company-wide events, leadership meetings, and special projects as assigned.
• Maintain organized record-keeping systems, including confidential files.
• Support expense reporting, purchase requisitions, and other administrative workflows.
• Anticipate executive requirements, proactively solving issues before escalation.
• Welcome and assist visitors, clients, and partners interacting with leadership executives.
• Carry out additional administrative and operational duties as required.

Candidate Requirements

• Minimum of five years' experience providing support to senior executives, business owners, or leadership teams.
• Exceptional organizational and time management capabilities.
• Excellent written and verbal communication skills.
• Proven ability to handle sensitive and confidential information with discretion.
• Advanced proficiency with Microsoft 365 applications including Outlook, Word, Excel, PowerPoint, and Teams.
• Competence in managing competing priorities in fast-paced work settings.
• Strong detail orientation and commitment to task completion.
• Professional demeanor coupled with superior interpersonal skills.
• Previous experience managing executive schedules, meetings, and travel coordination is highly desirable.

Success Attributes

• Extremely organized with keen attention to details.
• Proactive problem-solver rather than reactive follower.
• Comfortable engaging with personnel at all organizational levels.
• Exudes professionalism, trustworthiness, and poise.
• Ability to foresee needs and independently resolve issues.
• Maintains composure and adaptability during high-pressure situations.
• Dedicated to protecting confidentiality at all times.

About Richardson

Richardson Sports is a family-operated enterprise known for its heritage of innovation, superior craftsmanship, and industry-leading position. The Executive Assistant role provides an opportunity to collaborate closely with top leadership while contributing significantly across diverse company projects.

Additional Information

Richardson Sports is an Equal Opportunity Employer committed to evaluating all qualified candidates without discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected category. Employment is conditional upon the successful completion of drug screening and background verification.