Executive Assistant / Business Manager

About the Role

This opportunity is with a thriving Kiwi-owned company known for its innovation, collaboration, and dynamic work environment. The role is a temporary Executive Assistant/Business Manager position based in Takapuna, Auckland, featuring a 4-day workweek from Monday to Thursday, 8:30 am to 5:00 pm.

Key Responsibilities

• Offer executive assistance and administrative support to the General Manager and other executives.
• Support the board directors and prepare board meeting packs, ensuring all documents are formatted using existing templates.
• Manage daily office operations including ordering supplies, keeping the office tidy, coordinating deliveries such as fruit and milk, and overseeing cleaning materials.
• Handle travel arrangements, expense claims, and credit card reconciliations efficiently.

Candidate Profile

• Proven background as an Executive Assistant with the ability to juggle multiple tasks and meet deadlines.
• A proactive mindset coupled with strong problem-solving capabilities.
• Handles sensitive and confidential information with professionalism and discretion.
• Excellent interpersonal skills with the capacity to build and maintain relationships across all levels.
• Flexible and adaptable, thriving in a fast-moving, evolving work setting.
• A positive, customer-oriented approach with flexibility.

Benefits

• Four-day workweek (Monday through Thursday).
• Weekly payroll cycle.
• Combined responsibilities in executive assistance and office management.

Additional Information

• Applicants must be New Zealand citizens, residents, or hold valid work authorization permitting employment in New Zealand.
• References will be requested at a later stage; applicants should not include references with their initial CV submissions.