Executive Assistant

Role overview

A growing, established organization in Chandler is looking for an Executive Assistant to work closely with the CEO as a strategic partner. This role suits someone who is highly organized, demonstrates sound judgment, and can stay effective in a fast-moving environment where confidentiality, initiative, and practical problem-solving matter every day.

Key responsibilities

• Handle the CEO’s calendar and scheduling needs, making sure time is used efficiently and priorities are aligned.
• Act as a polished and dependable contact for customers, leadership teammates, and outside stakeholders.
• Plan end-to-end executive travel, including transport, lodging, itineraries, backup arrangements, and personal preferences.
• Manage private and sensitive communication with professionalism, judgment, and discretion.
• Organize logistics for large customer meetings, executive off-sites, and conferences.
• Monitor action items, deadlines, and commitments across the leadership team, and follow up proactively to keep work moving.
• Decide independently which matters can be resolved without escalation and which need the CEO’s attention.
• Build and improve systems and workflows that strengthen organization, efficiency, and executive productivity.

Qualifications

• At least 3 years of experience supporting senior leaders in an Executive Assistant, Chief of Staff, or comparable strategic support role.
• Background in managing complex executive calendars, travel, and events.
• Experience with executive events, customer-facing meetings, and large conference coordination is preferred.
• Strong skills in organization, communication, and stakeholder coordination.
• Ability to anticipate needs and work with limited supervision.
• Good business judgment and the ability to understand priorities before acting.
• Comfort handling confidential information with a high degree of discretion.
• Proven ability to juggle multiple priorities in a high-growth, fast-paced setting.
• Working knowledge of Microsoft Office, Google Workspace, and modern productivity software.

Additional information

This is a full-time, onsite role based in Chandler, Arizona.