Executive Assistant

Role Overview

We are seeking a part-time Executive Assistant based in Berlin, Germany, who will operate in a hybrid capacity—working both on-site and remotely. This position entails supporting company leadership through comprehensive administrative tasks and organizational management.

Key Responsibilities

• Manage calendars and schedule meetings effectively for leadership.
• Coordinate internal and external communications to ensure seamless information flow.
• Prepare, review, and manage detailed expense reports accurately.
• Maintain documentation and organize office activities.
• Arrange travel plans and handle logistical coordination.
• Assist with the delivery of important projects and support various initiatives.
• Streamline workflows to improve operational efficiency.
• Ensure timely follow-ups on assigned action items.
• Contribute to the development of presentations, reports, and meeting materials.

Candidate Qualifications

• Proficient in executive administrative support, including calendar oversight and prioritizing tasks.
• Experienced in standard administrative activities such as record keeping, scheduling, and organizing office operations.
• Skilled in creating precise and comprehensive expense documentation.
• Strong verbal and written communication abilities for engaging with diverse stakeholders.
• Highly trustworthy and discreet with sensitive information.
• Familiar with productivity software including office suites, collaboration tools, and digital calendars.
• Excellent organizational and time management skills paired with a proactive approach to problem-solving.
• Prior experience supporting executives or leadership, preferably within technology or startup sectors.
• Fluent in English; knowledge of German is advantageous.
• Educational background in business administration, office management, or related discipline is preferred.