Executive Assistant

About the Role

Charterhouse Middle East is recruiting for a well-organized and proactive Executive Assistant to support the Managing Director at a prominent media and events firm based in Dubai. This role entails providing extensive administrative and operational assistance, including managing complex schedules, coordinating international travels, preparing for meetings, and overseeing correspondence. The Executive Assistant will act as a reliable liaison for both internal and external stakeholders.

Responsibilities

• Manage the Managing Director's agenda and coordinate international travel logistics.
• Prepare meeting materials and handle all correspondence efficiently.
• Serve as a key contact point for stakeholders inside and outside the company.
• Ensure smooth day-to-day operations of the Dubai office by managing budgets, suppliers, and leading the office support team.
• Collaborate closely with HR on workplace initiatives.
• Assist in organizing major events, including travel, accommodation, hospitality, accreditations, and logistics for teams, clients, and partners.
• Administer ticketing and hospitality plans, ensuring seamless delivery according to company policies.
• Adapt to changing priorities, address last-minute scheduling or travel issues, and maintain strict confidentiality.

Candidate Profile

• 3 to 5 years of experience supporting senior executives in fast-paced settings, ideally within the UAE.
• Background in media and events sectors is considered highly beneficial.
• Strong communication and interpersonal abilities with a proactive, solution-oriented mindset.
• Capable of working independently while managing international travel and multi-time zone coordination.
• Advanced proficiency in Microsoft Office and familiarity with travel, calendar, expense management, and office administration tools.

Additional Information

• Competitive remuneration package offered.