Executive Administrative Assistant

Role Overview

PrincePerelson and Associates is seeking a detail-oriented and highly organized Executive Administrative Assistant to join their New York, NY office. This full-time onsite position offers approximately $72,800 annually, based on a $35 hourly rate for a 40-hour workweek. The selected candidate will provide critical administrative support to executives and teams within a vibrant financial services environment.

Key Responsibilities

• Deliver daily administrative assistance to executives and business units.
• Coordinate intricate calendars spanning various time zones and arrange both virtual and face-to-face meetings.
• Handle frequent communications and scheduling requests with professionalism and efficiency.
• Manage all facets of domestic and international travel bookings including itinerary and logistic details.
• Organize meetings and events by overseeing room reservations, catering services, attendee registrations, and preparation of materials.
• Accurately process expense claims, invoices, and related paperwork within deadlines.
• Support filing, document scanning, and other general administrative activities, including special projects.
• Ensure confidentiality when managing sensitive organizational information.
• Collaborate with fellow administrative staff to maintain consistent and flexible support aligned with business demands.

Candidate Profile

• Possesses 3 to 5 or more years of experience in administrative or executive assistant roles, especially within busy settings.
• Familiarity supporting senior executives or multiple stakeholders is highly desirable.
• Exhibits strong communication, organizational prowess, and multitasking skills.
• Capable of managing competing priorities calmly in a high-volume work environment.
• Demonstrates meticulous attention to detail and persistence in completing tasks.
• Maintains a professional demeanor, exercises discretion, and applies sound judgment.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Zoom video conferencing.
• Experience with expense management systems like SAP Concur is advantageous.
• Background in financial services is preferred but not mandatory.

Additional Information

This position reports to a prominent financial firm where the assistant's organizational and anticipatory skills will contribute meaningfully to team efficiency and success. The employer is an Equal Opportunity Employer committed to legal compliance with EEO and ADA standards. They prohibit discrimination on various protected grounds and require candidates to be authorized to work in the United States.