Communications and Executive Assistant

About Meredith Marks LLC

Meredith Marks LLC is a prestigious luxury lifestyle brand founded by celebrity jewelry designer and entrepreneur Meredith Marks. Known initially for fine jewelry, the brand has expanded into apparel, accessories, leather goods, Meredith Marks Caviar, and other upscale lifestyle products, all embodying timeless design and elevated living through carefully curated experiences and offerings.

Role Overview

We are seeking a highly organized, self-driven Part-Time Communications & Executive Assistant to provide comprehensive support to the executive team. This multifaceted position blends traditional executive and personal assistant duties with communications, marketing, PR, social media, and event coordination responsibilities. It suits individuals who flourish in fast-moving, entrepreneurial settings and value variety in their work.

Key Responsibilities

• Coordinate executive calendars, schedule appointments, manage travel plans, and oversee meeting logistics.
• Prepare meeting agendas, document notes, and monitor follow-up actions.
• Compose, revise, and organize various business documents including correspondence and presentations.
• Liaise with vendors, partners, and other external contacts on behalf of the executive team.
• Conduct daily administrative tasks, errands, appointment setting, gift sourcing, shipment handling, and other miscellaneous duties.
• Support media outreach, partnership communications, and public relations efforts.
• Assist with social media strategy by scheduling content, tracking audience engagement, and aiding content production.
• Contribute to marketing efforts including campaign execution, newsletter distribution, website updates, and promotional activities.
• Help organize and facilitate brand events, activations, photoshoots, and public appearances, providing on-site coordination and logistical support as needed.
• Manage guest lists, invitations, event materials, gifting, and post-event communications.
• Maintain a professional representation of Meredith Marks Brands during interactions with partners, media, vendors, and clients.

Candidate Qualifications

• Residency in the New York City vicinity is required.
• Prior experience in executive assistance, personal assistance, communications, or marketing coordination is advantageous.
• Superior written and oral communication abilities.
• Exceptional organizational skills with meticulous attention to detail.
• Effective time management with capability to juggle multiple assignments.
• Independent, proactive approach with resourcefulness in problem-solving.
• Interest in luxury brands, fashion, hospitality, entertainment, or lifestyle sectors is a plus.
• Familiarity with Google Workspace, Canva, and major social media platforms preferred.
• Flexibility to work occasional weekends and travel based on business requirements.

Compensation & Schedule

This part-time position is based in New York City, offering approximately 20 to 30 hours weekly with potential for increased hours based on business demands. The hourly rate ranges from $20 to $30.