Administrative Officer

About Technip Energies

Technip Energies is a global leader in technology and engineering, specializing in LNG, hydrogen, ethylene, sustainable chemistry, and CO2 management. We are committed to advancing critical sectors such as energy, energy derivatives, decarbonization, and circular economy. Our integrated business segments — Technology, Products and Services (TPS) and Project Delivery — transform innovation into scalable and practical industrial solutions. With over 17,000 employees spanning 34 countries, we focus on sustainable prosperity and a future designed to last.

Role Overview

The Administrative Officer / Project Secretary will offer essential administrative and coordination assistance, reporting directly to the Head of Department. This role supports the Project Manager and multidisciplinary engineering teams to enhance project efficiency and success.

Key Responsibilities

• Provide comprehensive secretarial and administrative assistance to the Project Manager and team.
• Maintain orderly project documentation, files, logs, and databases as per company procedures.
• Assist in preparing and formatting project reports, presentations, and official correspondence.
• Monitor project deliverables, deadlines, and action points to ensure timely completion.
• Coordinate communication among internal departments, clients, subcontractors, and vendors.
• Manage all incoming and outgoing project correspondence including emails, letters, and reports.
• Maintain document registers and ensure proper filing and distribution of documents to stakeholders.
• Support the preparation and delivery of client submissions and project reports while safeguarding confidentiality of project information.
• Organize and schedule project meetings, workshops, and review sessions, prepare agendas and minutes, and follow up on action items.
• Handle logistics for project audits, reviews, and client meetings.
• Manage calendars, appointments, travel arrangements including hotel bookings, transport, and visa processes for project personnel.
• Ensure availability of office supplies and administrative support resources.
• Assist onboarding and mobilization processes for project team members.
• Compile weekly and monthly administrative reports, maintain manpower records, attendance, leave schedules, and contact lists.
• Contribute to project performance reporting and update tracking systems and databases.
• Act as the main point of contact for project administrative communications with clients, contractors, and other stakeholders, ensuring prompt and professional interactions.
• Ensure adherence to company policies, project procedures, and quality standards, supporting audits and documentation reviews.

Qualifications & Experience

• Bachelor's degree or diploma in Business Administration, Office Management, Secretarial Studies, or related field.
• Additional certification in Office Administration or Secretarial Practice is advantageous.
• 5 to 10 years of relevant experience in roles such as Project Secretary, Administrative Officer, or Executive Secretary, preferably within engineering, oil & gas, EPC, offshore, or construction sectors.
• Proven experience in supporting Project Managers and multidisciplinary engineering teams is highly desirable.

Language Skills

Proficiency in English is required, with a professional level preferred.

Start Date

This position is open for immediate start.

Work Environment & Career Growth

Technip Energies offers an inspiring and inclusive workplace with opportunities for ongoing learning and career development, including programs such as The Future Ready Program and Graduate Program. Our culture emphasizes a safe, respectful, and engaging environment that fosters innovation and leadership.