Administrative Assistant

Company Overview

Veolia is recognized as the leading environmental company in the United States for three consecutive years, managing water, waste, and energy services across North America. Operating over 350 locations with more than 10,000 employees, Veolia serves diverse sectors including commercial, industrial, healthcare, higher education, and municipalities.

Role Purpose

This role provides vital administrative and accounting support to the Texas Project and other Gulf Region projects as needed. Key functions include handling sewer billing inquiries, managing department billing, maintaining records, and assisting customers with payment processes. The role requires strong judgment, communication, organizational skills, and the ability to manage financial data meticulously and confidentially while balancing multiple priorities independently.

Key Responsibilities

• Accounting tasks such as processing requisitions including capital projects using PeopleSoft, preparing blanket purchase orders for yearly materials, and maintaining monthly financial spreadsheets.
• Facilitating month-end financial closing by accurately allocating costs, verifying invoices, approving purchase codes, investigating vendor payment issues, and processing employee expenses.
• Supporting project management by assisting with client reporting, preparing reports on chemical usage, sludge, energy consumption, and maintaining administrative manuals and project files.
• Addressing customer concerns related to collection systems, collaborating with the management team for prompt resolution, and providing routine clerical support including filing, correspondence, and paperwork.
• Working with confidential information related to employee issues, financial details, and legal documents, ensuring discretion and accuracy.
• Human resources support involving maintaining project records, assisting with payroll and HR issues, timekeeping, onboarding tasks, and managing requisitions and purchase orders.
• Laboratory assistance that includes sample logging, preparation, priority management, reagent preparation, laboratory instrument maintenance, and supply inventory management consistent with SOPs and compliance standards.

Candidate Profile

• Minimum education: High School Diploma or GED. Accounting coursework or college education preferred.
• Experience: 2 to 5 years in accounting and administrative roles preferred.
• Technical proficiency with Microsoft Office suite, PeopleSoft, SAP, Adobe, and other software platforms.
• Strong organizational and multitasking ability with meticulous attention to detail.
• Excellent verbal and written communication skills.
• Capability to work independently and as a cooperative team member.
• Ability to handle confidential data responsibly and adapt to competing demands.

Physical Demands

• Prolonged periods of sitting while using office equipment and computers.
• Regular transitioning between sitting and standing positions.
• Ability to perform repetitive tasks and manual handling involving fingers and hands.
• Frequent bending for filing and record maintenance.

Additional Information and Benefits

Veolia offers an extensive benefits package including paid time off, health, dental, vision and life insurance, savings accounts, tuition reimbursement, paid volunteer programs, and a 401(k) retirement plan. The company is committed to equal opportunity employment and considers all qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.