Admin & Front Office Executive

Overview

Vista Developers Mumbai LLP, a company with over five decades of heritage in pioneering innovative developments, is searching for a diligent and organized Admin & Front Office Executive (preferably male) to oversee front office tasks and assist with daily administrative duties. The candidate should possess a professional demeanor and robust communication abilities.

Primary Duties

• Serve as the first point of contact by warmly welcoming and guiding visitors, clients, and guests.
• Manage all incoming communications including phone calls, emails, courier deliveries, and visitor registrations.
• Oversee scheduling and booking of meeting rooms and offer support at the reception desk.
• Handle daily office administration including facility operations and petty cash management.
• Ensure smooth coordination of housekeeping services, pantry management, stationery procurement, and office supply needs.
• Maintain vendor relationships, manage quotations, and process purchase requests.
• Keep inventory and office asset records up to date.
• Supervise office maintenance contracts, annual maintenance contracts (AMCs), and service requirements.
• Monitor invoice processing and collaborate with the accounts team to guarantee prompt payments.
• Prepare and maintain Management Information System (MIS) reports and organize data via Google Sheets.
• Provide administrative assistance to Heads of Departments (HODs) and Directors whenever necessary.

Candidate Requirements

• Should hold a graduate degree in any field.
• Between 2 to 5 years of prior experience in front office and administrative roles.
• Excellent verbal and written communication in English, Hindi, and Marathi.
• Competent in Microsoft Office applications (Excel, Word, Outlook) and Google Sheets.
• Must be well-groomed with a professional attitude.
• Strong multitasking, organizational, and coordination capabilities.
• Immediate availability is preferred.
• Candidate preference: Male applicants.
• Preferred work location: Mumbai.

Benefits

• Meals provided during work hours.
• Provision for leave encashment.
• Coverage under Provident Fund scheme.