Accounts Payable Officer

About the Role

This role is a fixed-term contract for 12 months based in Dublin 1, requiring attendance 2 to 3 days per week on-site. The Accounts Payable Officer will be integral to ensuring the accounts payable function is managed accurately, efficiently, and in compliance with financial regulations. The position involves handling supplier transactions, maintaining fiscal controls, adhering to procurement and VAT regulations, and aiding in delivering outstanding financial services. The role demands excellent attention to detail, strong analytical capabilities, and an understanding of accounts payable procedures within a regulated setting. Continuous process improvement and supporting financial governance are key aspects of this position.

Key Responsibilities

• Accurately receive, review, and process vendor invoices promptly.
• Ensure all invoices are properly authorized and coded based on financial protocols and delegated authorities.
• Reconcile invoices against purchase orders and accompanying documents.
• Maintain and manage supplier accounts ensuring records are accurate.
• Address and resolve any invoice-related queries, discrepancies, or payment problems swiftly.
• Manage supplier payment runs according to company policies and schedules.
• Oversee supplier mailbox and communications effectively.
• Conduct regular reconciliations of supplier statements and resolve any lingering issues.
• Carry out month-end reconciliations for accounts payable and support schedules, and resolve discrepancies and queries.
• Assist in bank, control account, and other financial reconciliations as needed.
• Maintain up-to-date knowledge and application of Irish taxation requirements pertaining to accounts payable operations.

Required Qualifications and Experience

• Possession of a minimum NFQ Level 5 qualification in Finance, Accounting, Business, or a related field, or comparable relevant experience.
• At least 3 years experience in Accounts Payable or a similar finance role.
• Proven ability to handle large volumes of invoices and supplier payments competently.
• Strong skills with Microsoft Excel and general Microsoft Office applications.
• Experience with Microsoft Business Central or other integrated financial management software.
• Familiarity with financial accounting systems and processes.